PUTNAM SNOW REMOVAL specs BCF 2100000004.docx
DOCX document 31 KB Posted
- Attached to
- Snow/Ice Removal for Putnam County DHHR
- Solicitation number
- ARFQ 0511 BCF2100000004 1
- Issued by
- Preston County, West Virginia
About this file
This is a Request for Quotation (RFQ) specification document issued by the West Virginia Purchasing Division on behalf of the West Virginia Department of Health and Human Resources, Bureau for Children and Families for snow and ice removal services at the Putnam County office located at 3405 Winfield Road, Winfield, West Virginia. The solicitation seeks an open-end contract for comprehensive snow and ice removal services, including clearing and de-icing of the entrance, parking lot, sidewalks, entry doorways, and walkways. Required services include removal of snow and ice using vendor-supplied equipment and materials such as plows, shovels, blowers, salt, and calcium chloride. The vendor must respond within one hour of notification for daytime snowfall, clear walkways with calcium chloride by 7:00 AM EST, and clear parking lots by 7:00 AM EST following evening or night snowfall. Treatment services are required on all workdays throughout the year except state-recognized holidays. Bidders must document a minimum of two years of experience in snow removal services and ensure all equipment operators hold valid driver's licenses appropriate to their equipment.
Pricing for services shall be established on an hourly rate basis, with reimbursement determined by National Weather Service total snowfall data. The contract shall be awarded to the vendor providing the lowest total cost while meeting all mandatory specifications and requirements. Vendor qualifications, pricing page completion, and compliance with all specifications are mandatory for bid consideration. The vendor shall designate a primary contract manager available during normal business hours and is responsible for all mileage, travel costs, and travel time associated with contract performance. Performance deliverables may require vendor access to Agency facilities via access cards or keys, for which the vendor is responsible. The contract may be funded in whole or in part with Federal Funds and is subject to Federally Required Procurement provisions, including compliance with the WVDHHR's Equal Employment Opportunity and Utilization Plan.
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Other files
| File | Type | Posted |
|---|---|---|
| ARFQ BCF2100000004 pricing page.docx | DOCX document | |
| Federal Provisions.pdf | ||
| WV36.pdf | ||
| pAffidavit.pdf | ||
| Final_ARFQ_0511_BCF2100000004_1_WV_ARFQ_FORM.PDF | ||
| TCA - Putnam Co Snow Removal.pdf | ||
| WV43 Snow Removal Putnam 2021.pdf |
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Text version
REQUEST FOR QUOTATION
ARFQ BCF 21*04 Snow Removal for Putnam County
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of the West Virginia Department of Health and Human Resources, Bureau for Children and Families in the Putnam County office located at 3405 Winfield Road, Winfield, West Virginia for an open-end contract for Snow and Ice Removal Services. Delivery orders issued from contract awarded as a result of this solicitation may be funded in whole or in part with Federal Funds and thus this solicitation and its resulting awarded contract are subject to the requirements of Attachment 1 – Provisions Required for Federally Funded Procurements.
NOTE: The WVDHHR has developed an EEOP Utilization Report and it is available at: http://www.wvdhhr.org/pdfs/H1.5%20Utilization%20Report%20and%20EEO%20policy.pdf
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means ice and snow removal for the Putnam County DHHR BCF Office at 3405 Winfield Road, Winfield, West Virginia.
2.2 “Pricing Page” means the pages, contained wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.
3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:
3.1. Bidder must document at least two (2) or more years in the business of providing Snow Removal Services.
3.2. All equipment operators shall have a valid Driver’s License for the type of equipment that they are operating.
4. MANDATORY REQUIREMENTS:
4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
1) 2) a)
| 4.1.1 | The vendor shall remove snow and ice from the entrance, parking lot, sidewalks, entry doorways, and walkways. | |
| 4.1.1.1 Vendor must provide their own equipment and supplies such as | plows, shovels, blowers, salt, and calcium chloride. |
4.1.1.2 National Weather Service total snowfall data will be used to determine the hourly rate charged.
4.1.1.3 Salting will be done immediately after plowing. Sand is not to be used in the parking lot areas.
4.1.1.4 The walkway around the facility will also be cleared and deiced with Calcium Chloride only by 7:00 am EST.
4.1.1.5 In the event of an evening/night snowfall, parking lots will be clear by 7:00 am EST.
4.1.1.6 If snowfall would begin in the day during business hours, the vendor will respond within an hour of being notified that services are needed. They will be reimbursed based upon the final snow fall total.
4.1.1.7 Treatment will be required on all workdays throughout the year except for state recognized holidays. The successful vendor will be provided with a calendar of state recognized holidays
5. CONTRACT AWARD:
5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest Grand Total as shown on the Pricing Pages.
5.2 Pricing Page: Vendor should complete the Pricing Page by multiplying the quantity by the hourly rate and filling in the total amount for each item. Then the sum of the total amounts will be the Grand Total. Vendor should complete the Pricing Page in its entirety, as failure to do so may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document.
6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.
7. PAYMENT: Agency shall pay hourly rate, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.
9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:
9.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.
9.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.
9.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.
9.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
9.5. Vendor shall inform all staff of Agency’s security protocol and procedures.
10. VENDOR DEFAULT:
10.1. The following shall be considered a vendor default under this Contract.
10.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.
10.1.2. Failure to comply with other specifications and requirements contained herein.
10.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
10.1.4. Failure to remedy deficient performance upon request.
10.2. The following remedies shall be available to Agency upon default.
10.2.1. Immediate cancellation of the Contract.
10.2.2. Immediate cancellation of one or more release orders issued under this contract.
10.2.3. Any other remedies available in law or equity.
11. MISCELLANEOUS:
11.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________
Revised 12/12/2017
File details come from the government source that posted it. Updated .