Snow Removal Tucker Co

The West Virginia Department of Health and Human Resources, Bureau for Children and Families (BCF), Tucker County Office is soliciting bids through a Request for Quotation (RFQ) for snow and ice removal services under solicitation number BCF1800000046. The procurement encompasses plowing and deicing of the parking lot and sidewalks at the Tucker County BCF office building located at 9346 Seneca Trail, Parsons, West Virginia, with services to be provided from December 14, 2017, through December 13, 2018, with three optional one-year renewal periods available. Snow removal must be completed by 6:30 AM each morning following a snowfall on Monday through Friday, excluding state-recognized holidays, and for snowfalls occurring after 6:00 AM, vendors must respond within two hours if accumulation reaches one inch or more. The RFQ requests unit pricing for eight service line items based on National Weather Service-determined snowfall accumulation categories: under 2 inches (15 estimated occurrences), 2.1 to 6 inches (10 occurrences), 6.1 to 10 inches (5 occurrences), 10.1 to 14 inches (3 occurrences), 14.1 to 20 inches (1 occurrence), 20.1 to 24 inches (1 occurrence), over 24 inches (1 occurrence), and ice melt treatment using urea-calcium chloride (25 occurrences), with all services quoted on a per-job/occurrence basis. Vendors must document a minimum of two or more years of experience providing snow removal services, and all equipment operators must maintain valid driver's licenses appropriate for their equipment type; the contract will be awarded to the vendor providing the lowest overall grand total cost. Questions regarding the solicitation were due December 12, 2017, at 1:00 PM EST, directed to Kelli Roby via fax at 304-637-0391 or email at Kelli.R.Roby@wv.gov, and bids were originally due December 13, 2017, at 1:00 PM EST but were extended to December 15, 2017, at 1:00 PM EST via addendum; responses should be submitted to the Financial Clerk at the Randolph County BCF office at 1027 North Randolph Avenue, Elkins, West Virginia 26241.

There are no specific set-aside designations for disadvantaged enterprises identified in this solicitation; however, West Virginia Code 5A-3-37 establishes a vendor preference framework available to non-construction contracts that allows qualifying vendors to receive residency-based preferences of 2.5% to 5%, with an additional 3.5% preference available for veterans and veteran-owned businesses. All vendors must execute a Purchasing Affidavit certifying compliance with West Virginia debt and default obligations, confirming they are not in default on monetary obligations owed to the state or its political subdivisions, including payroll taxes, property taxes, sales and use taxes, and other fees; vendors must also maintain Commercial General Liability Insurance and Automobile Liability Insurance, possess valid driver's licenses with auto insurance, and comply with workers' compensation requirements. The solicitation is subject to federal procurement provisions under 2 CFR 200 since the contract is covered in whole or in part by federal funds, requiring compliance with applicable federal statutes and executive orders including debarment and suspension requirements, the Byrd Anti-Lobbying Amendment for awards of $100,000 or more, and other federal compliance clauses. Vendors are responsible for all mileage and travel costs, which must be incorporated into quoted rates rather than billed separately, and all bids must acknowledge receipt of issued addenda to avoid disqualification. No specific budget range or estimated award value is provided in the solicitation documents; however, pricing will be evaluated based on the submitted unit rates multiplied by the estimated quantities for each snow removal category and service line item.