RFQ Tucker Co.docx
DOCX document 18 KB Posted
- Attached to
- Snow Removal Tucker Co
- Solicitation number
- ARFQ 0511 BCF1800000046 2
- Issued by
- Ritchie County, West Virginia
About this file
This is a Request for Quotation (RFQ) issued by the West Virginia Department of Health and Human Resources, Bureau of Children and Families, Tucker County office, soliciting bids to establish a contract for snow and ice removal services. The scope of work includes plowing and deicing of the parking lot and sidewalks surrounding the Tucker County WVDHHR BCF office building. Snow removal must be completed by 6:30 AM each morning following a snowfall, Monday through Friday, excluding state-recognized holidays. For snowfalls occurring after 6:00 AM, the vendor must respond within two hours if accumulation reaches one inch or more. The contract document does not specify application deadlines, award dates, or contract term length. Bidders must document a minimum of two or more years of experience providing snow removal services, and all equipment operators must maintain valid driver's licenses appropriate for their equipment type.
Reimbursement is structured according to National Weather Service-determined snowfall totals across seven categories ranging from under 2 inches to over 24 inches. Salting and ice melt treatment using urea-calcium chloride must be applied immediately after plowing. The contract will be awarded to the vendor providing the lowest overall grand total cost. Vendors must complete the pricing page in full, including quantity, job/occurrence rate, and total amounts, with failure to complete the entire form potentially resulting in bid disqualification. The contract is covered in part or in whole by federal funds, and all bidders must acknowledge and adhere to federal procurement provisions. The vendor is responsible for all mileage and travel costs, which should be incorporated into the quoted rate rather than billed separately.
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Text version
REQUEST FOR QUOTATION
ARFQ BCF 18*46
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Department of Health and Human Resources, Bureau of Children and Families, Tucker County office is soliciting bids to establish a contract for snow and ice removal services. This request is covered in part or in whole by federal funds. All bidders will be required to acknowledge and adhere to Attachment 1- “Provisions Required for Federally Funded Procurements.” NOTE: The WVDHHR has developed an EEOP Utilization Report and it is available at: http://intranet.wvdhhr.org/ops/EEO/forms/H1.5%20Utilization%20Report%20and%20EEO%20policy.pdf
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in Section 2 of the General Terms and Conditions.
2.1 “Contract Services” means snow and ice removal for the Tucker County WVDHHR BCF Office.
2.2 “Pricing Page” means the pages, contained in WVOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.
2.3 Solicitation” means the official notice of an opportunity to supply the State with goods or services.
3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications.
3.1 Bidder must document at least two (2) or more years in the business of providing Snow Removal Services.
3.2 All equipment operators shall have a valid Driver’s License for the type of equipment that they are operating.
4. MANDATORY REQUIREMENTS:
4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below:
4.1.1 The vendor shall plow and deice the parking lot and sidewalks around the building.
4.1.1.1 The National Weather Service will determine snow depths. Reimbursement will be determined by the following snow fall totals: under 2”, 2.1” to 6”, 6.1” to 10”, 10.1” to 14”, 14.1” to 20”, 20.1 to 24”, and over 24”.
4.1.1.2 Salting – Ice Melt – UREA-Calcium Chloride will be done immediately after plowing.
4.1.1.3 Removal of ice and snow shall be completed by 6:30 am each morning following a snowfall Monday through Friday, excluding state recognized holidays. Vendor shall deposit the removed snow and ice in a manner as not to interfere with the pedestrian or vehicular travel on parking lots and sidewalks as necessary.
4.1.1.4 Vendor shall take necessary precautions not to cause damage to vehicles, shrubbery, sidewalks, structures, or buildings adjacent to the areas where snow is being removed or area is being treated with ice/snow melting formula.
4.1.1.5 Snowfalls occurring after 6:00 AM Monday through Friday excluding state recognized holidays will be done within two (2) hours of the snowfall accumulation of 1” or more to ensure safe access to the facility. Vendor shall respond to special requests and treatment by the WVDHHR designee(s) within two hours of the request.
5. CONTRACT AWARD
5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall grand total cost as shown on the Pricing Pages.
5.2 Pricing Page: Vendor should complete the Pricing Page by Quantity (QTY) times the Job/Occurance and filling in the Total amount. Then the vendor would take all the Total Amounts and add them up for the Grand Total. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified
Vendor should type or electronically enter the information into the Pricing Pages through WVOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address: Kelly.R.Roby@wv.gov
6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.
7. PAYMENT: Agency shall pay hourly rate as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.
9. FACILITIES ACCESS: Performance Of Contract Services may require access cards and/or keys to gain entrances to Agency’s facilities. In the event that access cards and/or keys are required:
9.1 Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.
9.2 Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.
9.3 Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.
9.4 Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
9.5 Vendor shall inform all staff of Agency’s security protocol and procedures.
10. VENDOR DEFAULT:
10.1 The following shall be considered a vendor default under this contract.
10.1.1 Failure to perform Contract Services in accordance with the requirements contained herein.
10.1.2 Failure to comply with other specifications and requirements contained herein.
10.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
10.1.4 Failure to remedy deficient performance upon request.
10.2 The following remedies shall be available to Agency upon default.
10.2.1 Immediate cancellation of the Contract.
10.2.2 Immediate cancellation of one or more release orders issued under this Contract.
10.2.3 Any other remedies available in law or equity.
11. MISCELLANEOUS:
11.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract Manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract Manager and his or her contact information below.
Contract Manager:_______________________ Telephone Number:______________________ Fax Number:____________________________ Email Address:__________________________
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