SLCo PAR128664 Supply and Spread Fertilizer - RFC

Salt Lake County Contracts and Procurement, on behalf of Salt Lake County Parks and Recreation, is soliciting bids through Request for Bids (RFB) PAR128664 for the supply and spreading of fertilizers at Salt Lake County parks and golf courses. The procurement seeks vendors to provide three specified fertilizer products—24-5-10 with 3% iron and 50% sulfur coated urea, 23-3-16 with 3% iron and 60% sulfur coated urea, and 20-4-20 winterizer with 2% iron and 30% sulfur coated urea—with application services required for areas of 10 acres or greater at a rate of one pound of nitrogen per 1,000 square feet. Bidders must submit pricing as a percentage discount off an identified price list, which must remain constant throughout the contract term, and provide per-acre spreading prices for related materials not on the bid schedule. The resulting contract will have a six-year term with an estimated annual purchase value of approximately $70,000, with no guaranteed minimum or maximum quantities. Bid pricing must include all delivery charges quoted FOB Destination with freight prepaid, and prices must be guaranteed for 24 months with any subsequent increases limited to 3 percent annually and supported by independent documentation. Questions must be submitted through the Utah Public Procurement Place (U3P) system prior to the specified deadline, and the bid due date is March 16, 2026. Award will be made to the lowest responsive, responsible bidder with the lowest overall cost, and vendors must provide certificates of insurance including workers' compensation, commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregates, and commercial automobile liability of $1,000,000 per occurrence.

The procurement includes optional preference scoring adjustments available to vendors meeting specific employment and benefits criteria through the Employee Health Care Preference and the Veterans and Companywide Hiring Preference programs, each providing one additional point to the proposal score upon submission of completed certification forms and supporting documentation. All vendors must comply with environmental compliance practices and certify non-debarment status, confirming they have not been debarred, suspended, or excluded from government contracts due to environmental non-compliance and have not had contracts terminated within the past three years due to environmental violations or lack of business integrity. Vendors may request that sensitive business information be classified as protected and confidential under Utah's Government Records Access and Management Act based on trade secret status or competitive injury grounds. The contract is governed by Utah state law and Salt Lake County ordinances, with all legal actions resolved in the Third Judicial District Court for Salt Lake County, and the contractor must maintain records for seven years and comply with all applicable federal provisions if federal funds are involved. The contract terms provide for net 30 payment terms after the county accepts goods and services and receives an accurate invoice, with the county retaining the right to inspect, test, and reject goods or services and to terminate the contract for breach, convenience with 30 days' notice, or due to non-funding. No incumbent vendors or specific technology integration requirements are identified in the procurement materials, and final funding is contingent upon funding levels and approval by the Mayor of Salt Lake County.