Sitkum Ln MP 6. 7 and Fairview-Sumner Ln, MP 4. 7 ER Repair

The Oregon Department of Transportation (ODOT) is issuing a Mini-Request for Proposals (Mini-RFP) on behalf of Coos County for architectural and engineering services related to emergency repair projects at two landslide locations: Sitkum Lane (Mile Post 6.7) and Fairview-Sumner Lane (Mile Post 4.7). The procurement is specifically targeting pre-qualified consultants with existing price agreements to provide design services for permanent landslide repairs using tieback soldier pile walls. Deliverables will include comprehensive Plans, Specifications, and Estimate (PS&E) documentation, with a project start anticipated in July 2025 and final PS&E expected by August 2026. The evaluation process will score proposals across five key criteria: specific experience of key staff (30 points), approach (30 points), project samples (20 points), project management and cost-effective practices (20 points), and proposal clarity (20 points). Proposals may also be subject to interviews worth up to 50 additional points, with the selection process involving a two-tier approach of ODOT's initial evaluation followed by Coos County's final selection. The proposal submission deadline is September 4, 2025.

The contract opportunity does not include a specific Disadvantaged Business Enterprise (DBE) participation goal. The procurement will be funded through Federal Highway Administration Emergency Relief Funding, with potential payment methods including cost-plus fixed-fee, fixed price, time and materials, or mixed compensation approaches. For contracts anticipated to be $150,000 or more, proposers must have a written policy preventing sexual harassment and discrimination. The total construction budget is estimated at $1,400,000 for the Fairview-Sumner Project and $579,905 for the Sitkum Lane Project, bringing the total potential project value to approximately $1,979,905. The emergency repair work is necessitated by significant storm damage that occurred in January 2024, which caused shoulder failures, road surface damage, and culvert disruptions. Temporary emergency repairs have already been performed, with permanent repair strategies involving sophisticated geotechnical solutions such as shear key with buttress approaches and soldier pile retaining walls.