Single Source for Gai-Tronics Communication Equipment

Hillsborough County's Solid Waste & Environmental Protection Management is pursuing a single source procurement for Gai-Tronics communication equipment for the Waste-To-Energy (WTE) Facility, specifically seeking replacement parts and components for existing paging/intercom stations. The procurement requires an authorized manufacturer's distributor or dealer capable of quoting products, providing warranty service, maintenance, and repairs. The solicitation, identified as number 26-X-00247, is seeking communication equipment that can integrate with the current infrastructure already installed throughout the WTE plant. The procurement process mandates extensive vendor insurance requirements, including Commercial General Liability, Automobile Liability, Worker's Compensation, and specialized coverages like Cyber Liability and Installation Floater. Critical dates for this opportunity include a posting date of November 7, 2025, and a response deadline of November 14, 2025. Vendors must confirm their ability to provide the requested goods and upload documentation proving authorized vendor status for Gai-Tronics products.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. The incumbent technology is Gai-Tronics paging/intercom stations, manufactured by Gai-Tronics, a Hubbell Company subsidiary based in Reading, Pennsylvania. The estimated contract value is $25,000, to be charged to account line 41400-240500-552004. The contract requires integration with existing WTE facility communication infrastructure, with a specific requirement that only original equipment manufacturer (OEM) parts can provide satisfactory repairs. Key personnel involved in the procurement include Larry Washington (requesting department director), Christopher Eckert (WTE Plant Manager), Regina Byrd (Chief of Administration), and Donovan Maginnis (Audit & Contracts Supervisor). Final purchasing department approval is contingent on reviewing compliance with purchasing policies, procedures, legal sufficiency, and applicable insurance requirements.