SW_-_WTE_-_SS_-_Gai-Tronics_a_Hubbell_Company_-_Communication_Equipment_-_11-03-2025.pdf
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- Solicitation number
- 26-X-00247
- Issued by
- Hillsborough County, Florida
About this file
This is a Single Source Certificate of Conditions and Circumstances form submitted by Hillsborough County's Solid Waste & Environmental Protection Management (Solid Waste & EPM) department in Florida for the procurement of Gai-Tronics communication equipment. The document certifies the justification for a single source procurement exception to the competitive bid process for replacement parts and components for existing paging/intercom stations installed throughout the Waste-To-Energy (WTE) Facility. The request was submitted on November 3, 2025, with a response deadline of November 14, 2025. The procurement is identified as solicitation number 26-X-00247, with a posting date of November 7, 2025. The requested vendor must be an authorized manufacturer's distributor or dealer capable of providing Gai-Tronics products, warranty service, maintenance, and repairs that integrate with the current WTE facility infrastructure.
The estimated contract value is $25,000.00, charged to account line 41400-240500-552004. The single source justification is based on the specialized nature of the equipment, as only original equipment manufacturer (OEM) parts and components can provide satisfactory repairs to the existing Gai-Tronics system. The incumbent technology provider is Gai-Tronics, a Hubbell Company subsidiary based in Reading, Pennsylvania. Vendor approval is contingent upon final purchasing department review for compliance with purchasing policies and procedures, legal sufficiency, and applicable insurance requirements, including Commercial General Liability, Automobile Liability, Worker's Compensation, and specialized coverages such as Cyber Liability and Installation Floater. Key personnel involved include Christopher Eckert (WTE Plant Manager), Regina Byrd (Chief of Administration), and Donovan Maginnis (Audit & Contracts Supervisor).
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Text version
SINGLE SOURCE
CERTIFICATE OF CONDITIONS AND CIRCUMSTANCES
Instructions: The purpose of this form is to certify conditions and circumstances for the purchase of goods and services under the single source exception to the competitive bid process. This request is to be executed by the Department Director and submitted to the Purchasing Department for consideration and approval/disapproval.
Item or Services Required:
Gai-Tronics Communication Equipment
Name of Company considered Single Source:
Gai-Tronics a Hubbell Company
Conditions and special circumstances for the Single Source. Please be specific:
The Waste-To-Energy Facility (WTE) has the Gai-Tronics paging/intercom stations installed throughout the plant. Only OEM parts and components can provide satisfactory repairs.
Estimated Cost: $25,000.00 Account Line: 41400-240500-552004 cc: Christopher Eckert, WTE Plant Manager, Solid Waste & EPM CE Regina Byrd, Chief of Administration, Solid Waste & EPM RS Donovan Maginnis, Audit & Contracts Supervisor, Solid VWisre & EPM �
Donovan Maginnis
11/03/2025
Requesting Department Director's Signature Date of Request
Requisition Number Buyer Name
Purchasing Department Action:
Signature Date
Please note: Approval of any Requisition or Proposal related to this Single Source Request is contingent on review for compliance with Purchasing Policies/Procedures, Legal Sufficiency, and Insurance Requirements (if applicable).
D Quotation/Documentation attached
D Original to Purchasing
D Copy to Mayor's Office by Requesting Department
File details come from the government source that posted it. Updated .