SW_-_WTE_-_SS_-_Gai-Tronics_a_Hubbell_Company_-_Communication_Equipment_-_11-03-2025_(part_2)_-_signed.pdf

This is a manufacturer's certification letter from GAI-Tronics, a wholly owned subsidiary of Hubbell Inc., submitted in support of Hillsborough County's Solid Waste & Environmental Protection Management single-source procurement for communication equipment (Solicitation 26-X-00247). The procurement seeks replacement parts and components for existing Gai-Tronics paging and intercom stations installed throughout the Waste-To-Energy (WTE) Facility. The vendor must be an authorized manufacturer's distributor or dealer capable of providing product quotations, warranty service, maintenance, and repairs integrated with the facility's current infrastructure. The solicitation was posted on November 7, 2025, with a response deadline of November 14, 2025. The estimated contract value is $25,000, charged to account line 41400-240500-552004.

The procurement mandates that only original equipment manufacturer (OEM) parts and components can provide satisfactory repairs to the existing Gai-Tronics infrastructure. Vendors must demonstrate authorized status with GAI-Tronics and provide extensive insurance documentation, including Commercial General Liability, Automobile Liability, Worker's Compensation, Cyber Liability, and Installation Floater coverage. GAI-Tronics products are designed, manufactured, and tested at the company's facility in Reading, Pennsylvania. The solicitation involves key personnel including Larry Washington (requesting department director), Christopher Eckert (WTE Plant Manager), Regina Byrd (Chief of Administration), and Donovan Maginnis (Audit & Contracts Supervisor). No specific set-aside designations or restrictions apply to responding organizations, and final approval is contingent on compliance review with purchasing policies, procedures, legal sufficiency, and applicable insurance requirements.