Sign Erection and Maintenance ODOT

The Oklahoma Office of Management and Enterprise Services (OMES) Central Purchasing Division is seeking suppliers for a statewide contract (SW0708) to provide sign erection, maintenance, and repair services for Oklahoma highways and interstates. The procurement covers comprehensive sign installation and maintenance activities, including repairs, replacements, and new installations for truss, overhead, monotube, small, extruded, and LED signs across crossroads and traffic interchanges. Key deliverables include responding to work orders within specified emergency response times, maintaining sign inventories, and providing professional installation services across eight ODOT administrative divisions. Evaluation criteria will include best value determination based on pricing, past performance, references, and ability to meet detailed specifications outlined in contract exhibits. The solicitation has critical dates including a deadline for submitting questions by 4/18/2025 at 3:00 p.m. and a bid response deadline of 5/5/2025 at 3:00 p.m., with bids to be submitted via the Oklahoma Supplier Portal. The initial contract term runs from execution through 07/01/2026, with potential extensions up to 07/01/2029.

The contract appears open to all qualified vendors without specific set-aside designations, though the bidding documents suggest potential advantages for service-disabled veteran-owned businesses. Vendors must complete several compliance forms, including non-collusion certifications and verification of workers' compensation insurance. Bidders are required to provide three business references and demonstrate capability to service multiple Oklahoma counties, with specific performance expectations around emergency response times and professional conduct. While no specific incumbent vendor is mentioned, the contract includes a 1% contract management fee and requires quarterly usage reporting. Though precise budget ranges are not explicitly stated, the pricing exhibit (Exhibit 2) provides detailed unit pricing for various sign installation and maintenance services, indicating potential significant contract value across multiple ODOT administrative divisions. Suppliers must be prepared to handle complex sign infrastructure projects, including specialized structural installations, LED sign work, and emergency roadside sign repairs.