Exhibit_3_Monotube_Type_B_and_C_.pdf
PDF 5 MB Posted
- Attached to
- Sign Erection and Maintenance ODOT
- Solicitation number
- EV00000683
- Issued by
- Carter County, Oklahoma
About this file
This document is a set of engineering drawings from the Oklahoma Department of Transportation for a Monotube Structure, specifically detailing Type B and Type C structural components. The technical exhibit provides comprehensive engineering specifications for a roadside infrastructure project, including detailed schematics for tube-to-transverse-plate connections, flange connection details, drilled shaft configurations, sign mounting brackets, and anchor bolt templates. The drawings are marked "PRELIMINARY - NOT FOR CONSTRUCTION" and include precise dimensional drawings, material specifications, installation procedures, and technical notes for constructing monotube structures likely used for traffic signage or lighting infrastructure.
The technical specifications indicate the structures are designed for specific engineering requirements, with notes specifying concrete strength (4000 PSI), reinforcement details, and installation procedures. The drilled shaft components are designed for various soil conditions, with specifications for unit weight, concrete class, and structural tolerances. The drawings include detailed schedules for chamber measurements, tube diameters, and flange configurations, along with comprehensive installation guidelines. Basis of payment tables are included, suggesting this is part of a formal procurement process for transportation infrastructure components, with each detailed drawing providing precise engineering specifications for manufacturing and installation.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment_A_Purpose.pdf | ||
| Attachment_C-StatewideTerms.docx | DOCX document | |
| BID_PACKET_ATTACHMENTS_INSTRUCTIONS.pdf | ||
| Exhibit_1_Specifications.pdf | ||
| FORM-CP-011-Amendment_1_Q_AFinal.docx | DOCX document | |
| Attachment_B-NegotiableTerms.docx | DOCX document | |
| Exhibit_2_Price_.xlsx | XLSX spreadsheet | |
| Exhibit_5_Reference_Sheet.pdf | ||
| SW0708_Bidder_Instuctions.pdf | ||
| Exhibit_4_Roadway_Standard_.pdf | ||
| OMESFormCP004.pdf | ||
| OMESFormCP076.pdf |
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EXHIBIT 3
| A. GENERAL PROVISIONS |
| A.1. Definitions |
| A.2. Bid Submission |
| A.3. Solicitation Amendments |
| A.4. Bid Change |
| A.5. Certification Regarding Debarment, Suspension, and Other Responsibility Matters |
| A.6. Bid Opening |
| A.7. Open Bid / Open Record |
| A.8. Late Bids |
| A.9. Legal Contract |
| A.10. Pricing |
| A.11. Manufacturers' Name and Approved Equivalents |
| A.12. Clarification of Solicitation |
| A.13. Negotiations |
| A.14. Rejection of Bid |
| A.15. Award of Contract |
| A.16. Contract Modification |
| A.17. Delivery, Inspection and Acceptance |
| A.18. Invoicing and Payment |
| A.19. Tax Exemption |
| A.20. Audit and Records Clause |
| A.21. Non-Appropriation Clause |
| A.22. Choice of Law |
| A.23. Choice of Venue |
| A.24. Termination for Cause |
| A.25. Termination for Convenience |
| A.26. Insurance |
| A.27. Employment Relationship |
| A.28. Compliance with the Oklahoma Taxpayer and Citizen Protection Act of 2007 |
| A.29. Compliance with Applicable Laws |
| A.30. Special Provisions |
| B. SPECIAL PROVISIONS |
| B.1. Contract Period |
| B.1.1. This Contract is for the period of date of award through one year. |
| B.2. Extension of Contract |
| The State, at its sole option, may choose to exercise an extension for ninety (90) days beyond the final renewal option period. If this option is exercised, the State shall notify the Supplier in writing prior to contract end date. The State, at its... |
| B.3. Type of Contract |
| B.3.1. This is a firm fixed price contract for indefinite delivery and indefinite quantity for the supplies specified. |
| B.4. Mandatory Contract |
| B.4.1. This contract will be a mandatory statewide contract that is available to all state agencies. Other government entities may avail themselves of this contract. |
| B.4.2. All state agencies must use the contract for the products specified herein, unless the Ordering Agency has received a written exception from the contracting officer. The State of Oklahoma reserves the right to conduct separate procurement proce... |
| B.4.3. The State of Oklahoma shall not guarantee any minimum or maximum total amount of the supplier services that may be required under this contract. The supplier will be expected to ship to any point within the state. |
| B.5. Notice of Award |
| B.5.1. Notice of award resulting from this RFP will be furnished to each successful respondent and shall result in a binding contract without further action by either party. It shall be the successful respondent's responsibility to reproduce and distr... |
| B.6. Travel |
| No reimbursable travel is contemplated under the terms of this contract. |
| B.7. Conformity |
| By submitting a response to this solicitation, the supplier attests that the supplies or services conform to specified contract requirements. |
| B.8. Gratuities |
| The right of the successful respondent to perform under this contract may be terminated by written notice if the Contracting Officer determines that the successful respondent, or its agent or another representative offered or gave a gratuity (e.g., an... |
| B.9. Warranty |
| The Successful respondent agrees the products furnished under this contract shall be covered by the most favorable commercial warranties the Supplier gives to any customer for such products; and rights and remedies provided herein are in addition to a... |
| B.10. Conflict of Interest |
| A Request for Proposal is subject to the provisions of the Oklahoma Statutes. All suppliers must disclose with their response the name of any officer, director or agency who is also an employee of the State of Oklahoma or any of its agencies. Further,... |
| B.11. Patents and Royalties |
| The supplier, without exception, shall indemnify and save harmless the State of Oklahoma and its employees from liability of any nature or kind, including cost and expenses for or on account of any copyrighted, patented, or unpatented invention, proce... |
| B.12. Energy conservation |
| Oklahoma is an energy conservation State and we welcome any comments on your response that would indicate energy savings. |
| B.13. Ordering |
| Any supplies and/or services to be furnished under this contract shall be ordered by issuance of written purchase orders or a state purchase card by state agencies and authorized entities. There is no limit on the number that may be issued. Delivery t... |
| B.14. Inventory |
| The Supplier shall keep necessary parts inventory for signs approved in the Qualified Product list. |
| B.15. Awarded Supplier(s) Invoices |
| B.15.1. The Supplier will be required to submit invoices that have single line billing – the combined cost of the product and the cost for delivery. Delay in paying an invoice due to pricing errors by the Vendor will not require an agency to pay an i... |
| B.15.2. Any credits or debits for fuel surcharges, late deliveries, etc., must be detailed and clearly shown on the invoice as a credit or debit, whichever is applicable, as a separate line item. |
| B.15.3. To ensure prompt payment, the invoice shall include the following information: |
| B.15.3.1. Purchase order number if applicable. |
| B.15.3.2. Name of government entity. |
| B.15.3.3. Description of supplies provided. |
| B.15.3.4. Name of company who provided the products/services. |
| B.15.3.5. Payment remittance address. |
| B.15.4. In case of partial delivery the state agency may make partial payment, dependent on the dollar value, or hold all invoices for final delivery to be completed. |
| B.16. Contract Management Fee |
| B.17. Contract Usage Reporting Requirements |
| B.17.1. The Supplier shall submit to the Oklahoma Office of Management and Enterprise Services, Central Purchasing Division, the following quarterly contract usage reporting of Acquisitions made under the terms of this Contract: |
| B.17.2. Reports shall be submitted quarterly regardless of quantity. All usage reports shall be delivered electronically to strategic.sourcing@omes.ok.gov within forty-five (45) calendar days at the end of each of the following quarterly reporting per... |
| B.17.3. Failure to provide usage reports required hereunder may result in a whole or partial cancellation or suspension of this contract. The Supplier shall notify the Contracting Officer prior to any delay in providing any usage report or remittance. |
| B.18. Price Adjustments |
| Prices must remain firm for the first year of the contract period. After the first year of the contract period, and every year after, the awarded supplier(s) may file for a price adjustment consistent with and relative to price changes originating wit... |
| B.19. Civil Rights Act of 1964 |
| The Supplier agrees to comply with Title VI of the Civil Rights Act of 1964, 78 O.S. 252, 42 U.S.C. 2000d et Seq, and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Part 21 – “Nondiscrimination in federally assisted ... |
| B.20. Equal Employment Opportunity |
| In connection with the execution of this CONTRACT, the SUPPLIER shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age or national origin. The SUPPLIER shall take affirmative action to ensur... |
| C. SOLICITATION SPECIFICATIONS |
| C.1. Definitions |
| C.2. Purpose |
| C.2.1. The Oklahoma Office of Management and Enterprise Services (OMES), Central Purchasing Division (CP) on behalf of the State of Oklahoma hereafter referred to as the State intends to establish a term contract to repair and/or replace damaged signs... |
| C.2.2. The abbreviations and acronyms used in these Solicitation Specifications are based on Section 101.3 Abbreviations and Acronyms (Table 101:1) of the Oklahoma Department of Transportation (ODOT) Standard Specifications for Highway Construction. O... |
| C.3. Services Provided |
| C.3.1. Supplier shall repair roadway signs that are damaged, missing or do not meet the required standards of the ODOT. |
| C.3.1.1. This contract shall limit the work of repairing/replacing small signs, as defined in Section C.4 Scope of Work, to Oklahoma City Metro areas only. |
| C.3.2. Supplier shall provide emergency response when a damaged or missing roadway sign poses imminent danger to the traveling public (e.g. overhead sign structures that have been hit by over-height vehicles). |
| C.3.3. Supplier shall place signs in new locations (e.g. new tourist oriented guide sigs (TODS)) per guidelines below: |
| C.3.3.1. This contract shall limit the installation of small TODS, as defined in Section C.4 Scope of Work, to Oklahoma City Metro areas only. |
| C.4. Scope of Work |
| C.4.1. The Supplier shall supply 24-hour call notification (phone numbers) to the ODOT. |
| C.4.2. The Supplier shall receive work orders from the State. The Supplier is not responsible for patrolling for deficient signage, however, should notify the State with any observed deficient signage. |
| C.4.3. The Supplier shall remove all old sign debris from the job site (debris may contain electrical parts such as but not limited to LED, beacons, solar panels and wiring). All debris shall become property of the Supplier and shall be disposed of by... |
| C.4.4. The Supplier shall provide a quality written and/or drafted Temporary Traffic Control (TTC) Plan in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) latest approved edition, MUTCD Chapter 6 latest approved edition, correspo... |
| C.4.5. The State reserves the right to specify that scheduled overhead sign work on interstates and other high-volume controlled access highways is done only at night or on weekends. This does not apply to emergency response situations. All additional... |
| C.4.6. There are various items for sign materials (i.e. sheet metal signs, tube posts, pipe posts and w-beam posts, bases, foundations, fuse plates, back-bracing, etc.). When these pay items are used to replace existing signs, the removal of the old s... |
| C.4.7. When a totally new installation is required, posts and footings will be paid for under the appropriate pay items supplied in this contract. |
| C.4.8. All sheet metal signs shall have high-intensity sheeting. All panel signs shall have high intensity sheeting with diamond-grade cutout letters. All warning signs should be black on yellow. The yellow will be fluorescent yellow sheeting. |
| C.4.9. Back-bracing shall be provided for all signs, including diagonal signs, per ODOT Standards – Sign Blank and Bracket Details (SBS1-1 to SBS5-1, and latest revisions). The cost for this bracing shall be considered to be included in “other items o... |
| C.4.10. For items referring to “ODOT Furnished Signs, LED Signs, Beacon Flashers, Solar Panels, Battery Packs and etc.”, the Supplier shall be responsible for picking up the items from the ODOT Division Headquarters or a local ODOT facility as listed ... |
| Signs are also available at the ODOT Central Sign Shop (located northwest of the I-35/122nd Rd exit in Edmond) or from the ODOT-Division 4 Annex (5201 NE 122nd, Edmond, OK 73013). |
| C.4.11. For the “Concrete Footing” pay item, this includes all concrete and reinforcing steel needed to construct the footing according to ODOT Specifications and Standard Drawings. For drilled shaft foundations for monotube overhead structures refer ... |
| C.4.12. For the “Repair” items, the intent is to address signs, including LED signs, that are knocked down with minor damage that does not warrant the replacement of parts other than incidental hardware (i.e., bolts connecting posts to breakaway base,... |
| C.4.13. Double perforated fuse plates must be installed in the new installation and the repair of all w-beam sign posts. |
| C.4.14. The items for dismantling and hauling off overhead sign structures are intended for structures typically damaged by winds or over-height vehicles. These items include any signage and the structure itself, as well as emergency response and any ... |
| C.4.15. The item for “Vertical Clearance Sign” shall include any required traffic control including lane closures, as well as any mounting anchors and specialized equipment that may be needed to reach the sign location. Typically, new installation of ... |
| C.4.16. Overhead panel signs shall include aluminum sign I-beam and U-bolt hardware. |
| C.4.17. Replacement of truss OSS by monotube OSS: New overhead sign structures shall be monotube Types B and/or C and shall require new foundations per attached preliminary monotube details. Supplier to request final monotube details for construction ... |
| C.4.17.1. The construction of new 60 inches diameter drilled shaft shall have a separate pay item of its own that includes all the costs of concrete and reinforcing bars in the drilled shaft and in the barrier cap. |
| C.4.17.2. The construction of new Concrete Longitudinal Barrier shall have a separate pay item of its own. The CLB-1 shall be based on Roadway Standards CLB-1, and monotube details. |
| C.4.18. Replacement of Damaged monotube OSS: This pay item shall include the inspection and replacement of damaged monotube parts of Type B overhead sign structure. Miscellaneous items like bolts, flange (splice) plates, hand holes, finish (paint) sha... |
| C.4.19. The contract will be divided into the following geographical areas. The requirements in this contract, except for small sign Structures, shall apply to all of the aforementioned areas. See section C.4.20 for small sign structures. |
| C.4.19.1. ODOT Field Division 1 – Headquarters located in Muskogee covering the following counties: Adair, Cherokee, Haskell, McIntosh, Muskogee, Okmulgee, Sequoyah, and Wagoner. |
| C.4.19.2. ODOT Field Division 2 – Headquarters located in Antlers covering the following counties: Atoka, Bryan, Choctaw, Latimer, LeFlore, McCurtain, Marshall, Pittsburg, and Pushmataha. |
| C.4.19.3. ODOT Field Division 3 – Headquarters in Ada covering the following counties: Cleveland, Coal, Garvin, Hughes, Johnston, Lincoln, McClain, Okfuskee, Pontotoc, Pottawatomie, and Seminole. |
| C.4.19.4. ODOT Field Division 4 – Headquarters in Perry covering the following counties: Canadian, Garfield, Grant, Kay, Kingfisher, Logan, Oklahoma, Noble, and Payne. |
| C.4.19.5. ODOT Field Division 5 – Headquarters in Clinton covering the following counties: Beckham, Blaine, Custer, Dewey, Greer, Harmon, Jackson, Kiowa, Roger Mills, Tillman, and Washita. |
| C.4.19.6. ODOT Field Division 6 – Headquarters in Buffalo covering the following counties: Alfalfa, Beaver, Cimarron, Ellis, Harper, Major, Texas, Woods, and Woodward. |
| C.4.19.7. ODOT Field Division 7 – Headquarters in Duncan covering the following counties: Caddo, Carter, Comanche, Cotton, Grady, Jefferson, Love, Murray, and Stephens. |
| C.4.19.8. ODOT Field Division 8 – Headquarters in Tulsa, covering the following counties: Craig, Creek, Delaware, Mayes, Nowata, Osage, Ottawa, Pawnee, Rogers, Tulsa, and Washington. |
C.4.20. The requirements for small sign structures shall be limited to Oklahoma City Metro areas only.
| C.5. Standards |
| C.5.1. All sign materials shall conform fully to the standards of the Oklahoma Department of Transportation contained within the 2009 Standard Specifications for Highway Construction. Specifically, this includes but is not limited to: |
| C.5.1.1. Section 516 “Drilled Shaft Foundations” |
| C.5.1.2. Section 701 “Portland Cement Concrete” |
| C.5.1.3. Section 719 “Signs” |
| C.5.1.4. Section 720 “Overhead Sign Structures” |
| C.5.1.5. Section 721 “Galvanized Steel Sign Posts” |
| C.5.1.6. Section 723 “Reinforcing Steel” |
| C.5.1.7. Section 724 “Structural Steel” |
| C.5.2. Standard Drawings |
| C.5.2.1. Materials and installation shall conform to the numerous Department of Transportation Standard Drawing or their latest revisions. If necessary for the repairs, these drawings are available from the Department of Transportation Reproduction De... |
| C.6. Emergency Response Services |
| C.6.1. The item for “Emergency Response” shall only apply to the Oklahoma City metro area and is for response to emergency situations where a missing or damaged small sign (non-Overhead sign) can create a hazard to the traveling public (e.g. a missing... |
| C.6.1.1. Within 90 minutes for all small signs within a 20-mile radius of the Oklahoma Department of Transportation Central Office (200 NE 21st, Oklahoma City). The pay item shall include any required traffic control, including lane closure, if needed. |
| C.6.1.2. Within 2 hours for all signs beyond this 20-mile radius. This request shall be limited to Oklahoma City Metro Areas. |
C.6.2. The Items to “Dismantle and haul off damaged Overhead Sign structure” include emergency response and any traffic control, including any required lane closures, any cranes and all equipment necessary for removal of the structures. Supplier shal...
| C.7. Certification |
| At the State’s discretion, the materials shall either be supplied with appropriate certification or shall be subject to random testing by the State. |
| C.8. Insurance |
| C.8.1. Supplier shall maintain insurance coverage as set forth below, with a carrier authorized to conduct business in the State of Oklahoma at all times during the term of the contract. |
| C.8.1.1. Workers Compensation Insurance as required by the states of the State of Oklahoma and no less than One Hundred Thousand Dollars ($100,000.00) in Employer’s Liability Insurance. |
| C.8.2. Public Liability and Property Damage Insurance covering all operations and activities hereunder in the following minimum limits (but in no event less than the statutory limits found at 51 Oklahoma Statutes, Section 151 et Seq. or successor or a... |
| C.8.2.1. Bodily Injury Liability in the amount of not less than One Hundred Thousand Dollars ($100,000.00) for injuries, including accidental death and products liability, to any one person, and subject to the same limit for each person, and subject t... |
| C.8.2.2. Property Damage Liability in the amount of not less than One Hundred Thousand Dollars ($100,000.00) for any one accident. |
| C.8.2.3. Combined aggregate liability coverage shall not be less than Two Million Dollars ($2,000,000.00) for bodily injury, death and property damage. |
| C.8.3. A Comprehensive Business Auto Policy with a minimum limit of not less than One Million Dollars ($1,000,000.00) combined single limit for bodily injury and property damage, providing coverage for at least any and all leased, owned, hired or non-... |
| C.8.4. The Supplier shall furnish the State with all certificates evidencing the existence of all such insurance coverage. Said insurance coverage shall provide that the State are additional named insured under said policy or policies and that said p... |
| C.9. Assignment |
| The Supplier shall not sublet, sell, transfer, assign, or otherwise dispose of the contract or contracts or any portion thereof, or of his right, title, or interest therein, without written consent of the State of Oklahoma. If such consent is given, t... |
| C.10. Cure Clause |
| Upon written notification from the State concerning the Supplier’s failure to perform to contract specifications, the Supplier shall have 3 calendar days to cure said deficiency and document cure to the State. Three such occurrences within the contrac... |
| C.11. Work Overload Clause |
| Should circumstances be such that the Supplier is unable to keep up with the demand for sign replacement in a timely manner, at no fault of the Supplier, the State reserves the right to seek additional services of other signing Suppliers bidding on th... |
| C.12. Organization and Personnel Requirements |
| C.12.1. Organization: |
| C.12.1.1. The State requires pre-qualification of prospective bidders as a prerequisite for bidding per Section 102 of the Oklahoma Department of Transportation Specifications for Highway Construction. |
| C.12.1.2. Oklahoma City Metro area only: In order to replace certain critical small signs in a timely manner, the Supplier shall be required to provide and maintain during the entire period of this contract, equipment and material sufficient in number... |
| a) A minimum of ten (10) 48” Stop Signs |
| b) A minimum of fifteen (15) 30” Stop Signs |
| c) A minimum of five (5) 48” Yield Signs |
| d) A minimum of five (5) 60” Yield Signs |
| e) A minimum of ten (10) 30” x 30” DO NOT ENTER Signs |
| f) A minimum of forty (40) 2 ½” x 30” square tubing stubs |
| g) A minimum of thirty (30) 2 ¼” x 10’ square tubing |
| h) A minimum of ten (10) 36” one-way {R} Signs |
| i) A minimum of ten (10) 48” LED Stop Signs |
| j) A minimum of ten (10) 30” x 30” DO NOT ENTER Signs |
| C.12.2. Suppliers should provide a list showing the quantities available in order to meet the above requirements. |
| C.12.3. Except as otherwise provided herein, the Supplier shall obtain and pay for all permits, inspections, fees and licenses necessary and ordinary for the Work. The Supplier shall comply with all lawful requirements applicable to the Work and shall... |
| C.12.4. Supplier is assumed to be familiar with all Federal, State, and Local Laws, ordinances, rules, and regulations that in any manner affect the work under this solicitation. Ignorance on the part of Supplier will in no way relieve him or her from... |
| C.12.5. Personnel: |
| C.12.5.1. The Supplier’s employees shall be identified with the name or logo of the Supplier. The Supplier’s employees, officers, agents, and sub-Suppliers shall at no time identify themselves as being employees of the State. Employees shall wear appr... |
| C.12.5.2. All drivers of the Supplier’s equipment shall at all times possess and carry a valid and proper driver’s license. |
| C.12.5.3. The Supplier’s employees shall be properly trained and professional in their performance of their duties. The State may require that the Supplier remove from the job employees who endanger persons or property, display impolite and socially u... |
| C.12.5.4. All of the Supplier’s employees shall be U.S. Citizens or legal aliens. |
| C.12.5.5. The Supplier’s equipment used on this contract shall be identified with the Supplier’s company name or logo and be equipped with appropriate warning devices when working on highway right-of-way. |
| C.13. General Work Requirements |
| C.13.1. All materials and work performed as a result of this contract shall be in accordance with the ODOT Construction Specifications including applicable Special Provisions, The MUTCD, the Oklahoma MUTCD Supplement, the ODOT Standard Design sheets a... |
| C.13.2. Supplier shall provide unlimited service during normal business hours. Normal business hours are Monday- Friday, 7 a.m. to 5 p.m., excluding State holidays. |
| C.13.3. Unless provided with a specific pay item, all costs of mobilization and traffic control shall be included in “other items of work”. All traffic control shall be in accordance with the current edition of the Manual of Uniform Traffic Control De... |
| C.13.4. The Supplier shall not begin work until receipt of a signed work order (a.k.a. “Purchase Order”) from the State, specifying areas and quantity of work to be performed. |
| C.13.5. Based on the type of highway and locations, the Supplier shall have the following times to repair and/or replace the signs from the time he/she is notified by the Engineer. The notification by the Engineer can be in any form verbal, written, o... |
| C.13.5.1. Oklahoma City Metro Areas: Includes all State and US highways, and Interstates in Canadian, and Oklahoma Counties. For non-emergency sign, the Supplier will be expected to begin and complete work as determined by the Engineer. For multiple-l... |
| C.13.5.2. All Other Areas: Includes all State and US highways, and Interstates in all the counties excluding Canadian, and Oklahoma Counties. The Supplier shall not work on small signs as this task shall be handled by Division Maintenance in these are... |
| C.13.6. To avoid congestion and safety problems during peak traffic periods, ALL working times must be coordinated and approved by the State. The Supplier may be required to cease operations and return to work at another approved time. It will be cons... |
| C.13.7. An extension of contract time for a work order may be granted by the State if the Supplier finds it impossible to start the work within the contractual time restrictions, for reasons beyond his control, provided he/she makes a written request ... |
| C.13.8. For each calendar day that any work order is either not started within the allowed days (as listed in Section C.12.5) or is not completed within the specified days (unless otherwise modified by the State on a case-by-case basis), then the Supp... |
| C.13.9. The Supplier shall furnish a written schedule detailing the proposed work sequence, upon request by the State. The State reserves the right to redirect the Supplier’s work when action is deemed necessary. |
| C.13.10. For traffic control pay items with a “Sign Day” pay item, a “day” shall be defined as a 24 hour period beginning at the first hour traffic control is set. |
| C.13.11. The Supplier shall be responsible for storing his/her supplies and equipment. State maintenance yards shall not be used for these purposes. However, equipment may be left parked on State right-of-way provided there is at least a 50-foot clear... |
| C.13.12. The State may perform on-site inspection for quality control and for acceptance. However, this does not relieve the Suppliers of performing his/her own quality control. |
| C.14. SUPPLIER’S RESPONSIBILITIES |
| C.14.1. Supplier’s Employees |
| C.14.1.1. All Suppliers’ employees shall take all necessary operational and safety precautions during the performance of services to prevent accidents from occurring. Supplier shall ensure all of its employees are properly licensed to operate Supplier... |
| C.14.1.2. All Suppliers’ employees shall be in compliance with all OSHA and other State, Federal and Local regulatory agency requirements. |
| C.14.1.3. The Supplier shall provide mentally alert, physically fit, adequately trained and qualified employees to ensure contracted services progress in a safe, orderly and timely manner. |
| C.14.1.4. No visitors, spouses or children of the Supplier’s employees will be allowed in the work locations during working hours unless they are bona fide employees of the Supplier. |
| C.14.1.5. Employees and other individuals are prohibited from having firearms or weapons in their possession while on duty or performing the contracted services as stated herein. |
| C.14.1.6. Parking of employee (personal) vehicles within the right-of-way will not be permitted. |
| C.14.2. Supervision |
| C.14.2.1. The Supplier shall provide the using entity with the names and telephone numbers of all On-Site supervisory personnel. An On-Site Supervisor shall be in the work area at all times when work operations are taking place. The On-Site Supervisor... |
| C.14.2.2. The On-Site Supervisor shall possess a means of communications with the using entity in advance of and while performing any work under this contract. This form of communication may be cellular telephone or mobile radio. |
| C.14.2.3. This requirement is necessary due to the following reasons that include but are not limited to: |
| C.14.2.4. Warnings of emergencies and hazards. |
| C.14.2.5. Response to law enforcement authorities, ambulance, etc. |
| C.14.2.6. Preparation of reports. |
| C.14.2.7. Communication with the using entity’s personnel. |
| C.14.3. Removal of Supplier’s Employees: |
| C.14.3.1. The Supplier agrees to utilize only experienced, responsible and capable people in the performance of the work. The using entity may require that the Supplier remove from the job, covered by this contract, employees who endanger person(s) or... |
| C.15. STATE OF OKLAHOMA RESPONSIBILITIES |
| C.15.1. Suspension of Work |
| C.15.1.1. The purchasing entity representative may suspend operations at any time, when in their judgment, present or impending weather conditions are such that operations cannot be carried out in a safe, effective manner. |
| C.15.1.2. The purchasing entity representative shall immediately suspend operations when work performance is observed in violation of safety rules, regulations or practices. |
| C.15.1.3. Violation of safety rules, regulations or practices may be considered grounds for termination of the contract. |
| C.15.2. Inspection |
| C.15.2.1. The purchasing entity representative may perform periodic inspections to ascertain Supplier's compliance with contract requirements. The purchasing entity’s representative reserves the right to inspect equipment at any time and require the r... |
| C.15.3. Acceptance of Work upon Completion |
| C.15.3.1. The purchasing entity’s representative shall decide all questions which may arise as to the quality and acceptability of any work performed under the contract. Work shall be completed in a responsible and professional manner and in accordanc... |
| C.15.3.2. The purchasing entity’s representative shall notify the Supplier, verbally and in writing of any deficiencies found within the contract limits. |
| C.16. Sign Theft |
| C.16.1. Due to sign theft, the Supplier shall adhere to all time frames in the performance standards. Any signs that are missing due to theft after Supplier has received a written work order and not responded according to performance standards will be... |
| C.17. Services required due to actions of an insured party |
| C.17.1. When Supplier services are required due to the actions of an insured party, as verified by a police report, the Supplier shall file for reimbursement from the insurance company, instead of immediately billing the State, using the same unit pri... |
| C.18. Emergency Purchases |
| C.18.1. In the event that a disaster emergency is declared by Executive Order or that ODOT determines that an emergency exists requiring the prompt and immediate repair/replacement services, the State reserves the right to obtain such services from an... |
| C.19. Attachments: |
| C.19.1. Attachment A: Preliminary – Not For Construction, Monotube Type B and C Designs. |
C.19.2. Attachment B: Roadway Standard for Concrete Longitudinal Barrier, CLB-1-2 (NCHRP-350 F-Shape) (R-59)
| D. EVALUATION |
| D.1. Evaluation and Award |
| D.2. Proposal Clarification Questions |
| D.3. Selection Criteria |
| D.4. Evaluation Process |
| E. INSTRUCTIONS TO BIDDER |
| E.1. Introduction |
| The State of Oklahoma has issued payment cards to most State Entities. The current P-Card contract holder utilizes VISA. Affiliates may use Purchase Orders or Procurement cards. |
| If awarded a contract, will your company accept the State of Oklahoma approved purchase card: |
| Yes No (check one) |
| The State of Oklahoma passed legislation in 2012 requiring funds disbursed from the State Treasury be sent electronically. |
| If awarded a contract, will your company accept payment for invoices from the State by EFT? |
| Yes No (check one) |
| All Bids should be tabbed by section. |
| E.13.1. Section One – Introduction |
| E.13.1.1. Letter of Introduction |
| E.13.1.2. Completed “Responding Bidder Information” OMES Form 076 |
| E.13.1.3. Completed “Certification for Competitive Bid and Contract” OMES Form 004 |
| E.13.1.4. Insurance (Workman’s Compensation Insurance, Comprehensive General Liability Insurance, Commercial Automobile Insurance, Garage Keepers Liability Insurance, Commercial Property Coverage Insurance) |
| E.13.1.5. Signed Amendment(s), If any |
| E.13.1.6. Any exceptions to terms and conditions. |
| E.13.2. Section Two – Company Information |
| Bidder must provide detailed information on its company, including principals involved, number of employees, location, years in existence, a statement of financial stability, and any litigation or pending litigation for the past five years, or a state... |
| E.13.3. Section Three – Response to Specifications |
| Provide detailed response to specifications/requirements in this Solicitation (Section C). |
| Note: Bidders may submit electronic brochures for the equipment offered. These will be requested throughout the life of the contract by customers and by the Procurement Specialist in charge of maintaining this contract. Information submitted will be... |
| E.13.4. Section Four - References |
| E.13.5. Section Five – Bidder Agreements |
| Bidder shall provide any required maintenance, service agreements and any other similar applicable agreements. |
| Note: Any such agreements the Bidder requires, should it be the awardee of the Contract, not submitted with Bidder’s original Bid shall not be considered. |
| E.13.6. Section Six – Pricing |
| All information relating to costs must be sent on the attached pricing form (Section H). |
| A notice of award in the form of a purchase order or other Contract Documents resulting from this Solicitation shall be furnished to the successful Bidder and shall result in a binding Contract. |
| F. CHECKLIST |
| G. OTHER |
| H. PRICE AND COST |
| H.1.1. Complete the attached pricing forms. Bid responses must include specifications and descriptive brochures for products offered. |
| H.1.2. Price decreases are expected to be passed on to the State as supplier(s) receives them from the manufacturer. Supplier(s) are to notify the Central Purchasing Contracting Officer in writing information regarding price decreases, including a lis... |
| Cover-CP-070.pdf |
| Solicitation Cover Page |
| The Oklahoma Office of Management and Enterprise Services (OMES), Central Purchasing Division (CP) on behalf of the State of Oklahoma hereafter referred to as the State intends to establish a term contract to repair and/or replace damaged signs, to include truss, overhead, monotube or monotube structure, small signs, extruded signs, LED signs, as well as install new installations on State highways and interstates within Oklahoma. The repairs, replacements, and new installations shall include crossroads and traffic interchanges, on as needed basis. |
| Resp Bidder-CP-076.pdf |
| Responding Bidder |
| Information |
| Non-Coll-CP-004.pdf |
| Certification for CompetitiveBid and/or Contract(Non-Collusion Certification) |
| SECTION I [74 O.S. § 85.22]: |
| SECTION II [74 O.S. § 85.42]: |
File details come from the government source that posted it. Updated .