Shutter Creek Property Electrical System Maintenance and Repair

The State of Oregon's Department of State Lands (DSL) is seeking a qualified electrical system maintenance and repair contractor for the Shutter Creek property located in North Bend, Oregon. This Invitation to Bid (ITB) S-14100-00015249 requires a comprehensive two-phase approach to managing a 12.5kV high-voltage electrical system serving a 50-acre property with forty structures. Phase 1 involves a thorough infrastructure inspection, including visual assessments, infrared scans, and testing of transformers, switchgear, cables, and related equipment, with a prioritized written repair report. Phase 2 encompasses developing repair quotes, completing approved repairs, conducting annual system inspections, and providing emergency response support within twenty-four hours of notification. All technicians must hold required Oregon certifications and demonstrate extensive experience with high-voltage equipment. The procurement timeline indicates work will begin in December 2025 and be completed by June 30, 2027, with an initial eighteen-month contract term and potential extension. Bids are due December 22, 2025, at 2:00 PM Pacific Time, with award anticipated within seven days of bid opening. While no pre-bid conference is scheduled, bidders may submit written questions up to seven calendar days before the bid opening.

The ITB strongly encourages participation from Oregon-certified disadvantaged businesses, including minority-owned, woman-owned, veteran-owned, and emerging small businesses. Contractors must be registered as active businesses in the Oregon Secretary of State Business Registry and maintain specific insurance requirements, including Commercial General Liability insurance with $2,000,000 per occurrence and $4,000,000 annual aggregate limits, along with mandatory automobile and workers' compensation coverage. Bidders are required to submit a Certified Disadvantaged Business Outreach Plan as part of their proposal. The contract will be awarded to the lowest responsive and responsible bidder whose bid substantially complies with ITB requirements, governed by Oregon Revised Statutes Chapter 279B and Oregon Administrative Rules 125-247. No pre-determined budget or specific purchase volume estimate is provided by the agency, and all submitted bids will become property of the State and are subject to Oregon public records laws. Pricing must be submitted using the designated Bid Pricing Form (Attachment D), with bids remaining firm for sixty calendar days following the opening.