Intent to Award_S-14100-00015249_25-4032 Shutter Creek Electric.pdf

This is an Intent to Award letter from the Oregon Department of State Lands (DSL) to EC Electric regarding contract S-14100-00015249 for electrical system maintenance and repair services at the Shutter Creek property in North Bend, Oregon. The project encompasses a comprehensive two-phase approach to managing a 12.5kV high-voltage electrical system serving a 50-acre property with forty structures. Phase 1 requires a thorough infrastructure inspection including visual assessments, infrared scans, and testing of transformers, switchgear, cables, and related equipment, culminating in a prioritized written repair report. Phase 2 involves developing repair quotes, completing approved repairs, conducting annual system inspections, and providing emergency response support within twenty-four hours of notification. The original bid opening occurred on December 22, 2025, at 2:00 PM Pacific Time, with award anticipated within seven days of bid opening. The contract term is eighteen months initial with potential extension, with work scheduled to begin in December 2025 and be completed by June 30, 2027. The Intent to Award was issued on January 13, 2026, with a draft contract to be provided by January 20, 2026.

All technicians performing work must hold required Oregon certifications and demonstrate extensive experience with high-voltage equipment. Bidders were required to maintain Commercial General Liability insurance with $2,000,000 per occurrence and $4,000,000 annual aggregate limits, along with mandatory automobile and workers' compensation coverage. The ITB encouraged participation from Oregon-certified disadvantaged businesses, including minority-owned, woman-owned, veteran-owned, and emerging small businesses, with a mandatory Certified Disadvantaged Business Outreach Plan required as part of proposals. The contract was awarded to the lowest responsive and responsible bidder whose bid substantially complied with ITB requirements under Oregon Revised Statutes Chapter 279B and Oregon Administrative Rules 125-247. Bids were required to remain firm for sixty calendar days following the opening, and all submitted bids became property of the State subject to Oregon public records laws.