Shot Cherry Personnel Station Water and Mold Damage Repairs

The West Virginia Division of Natural Resources, Wildlife Resources Section, issued a Request for Quotation on August 13, 2015, for water and mold damage repair services at the Shot Cherry Personnel Station located in Pendleton County, West Virginia. The procurement seeks comprehensive repair services including replacement of damaged interior walls, flooring, and ceiling in the back bunk room; installation of foundation vents for improved ventilation; and refinishing of hardwood flooring. Specific deliverables include installing pine tongue and groove boards with stain and polyurethane finish on interior walls, replacing a 15-foot by 10.5-foot ceiling with matching materials and crown molding, stripping and sanding the 13-foot by 10.5-foot hardwood floor to remove mold and water stains followed by staining and polyurethane application, installing four metal foundation vents (three interior and one exterior), and replacing baseboard molding throughout. Contractors must hold a valid West Virginia Contractors License, furnish all labor, equipment, and materials, provide their own electrical power source, and complete all work within 60 days of contract award in compliance with historic structure repair standards and applicable International Building Codes. The successful vendor will be selected based on lowest overall total cost meeting all mandatory requirements, with contract award made on a fixed lump-sum basis and payment issued upon completion and acceptance of work. A non-mandatory pre-bid conference was scheduled for August 27, 2015, at 1:00 p.m. at the job site, with technical questions due by August 28, 2015, at 4:00 p.m., and quotation responses due by September 4, 2015, at 3:00 p.m.

The solicitation does not specify set-asides or restrictions limiting participation by disadvantaged enterprises, though the Vendor Preference Certificate allows eligible vendors to request preferential consideration based on West Virginia residency (2.5% preference), employment of West Virginia residents (2.5% preference), veteran status (3.5% preference), or certification as a small, women-, or minority-owned business, with preferences applied as a discount to the cost bid. No incumbent vendors or existing contractors are identified in the solicitation documents. Vendors must be registered with the West Virginia Purchasing Division prior to contract award and must pay a $125 registration fee; the contractor must also furnish a performance bond and a two-year maintenance bond covering the roofing system, along with commercial general liability insurance in the amount of $1,000,000 prior to contract award. All work is subject to prevailing wage requirements if the project exceeds $500,000, domestic steel, aluminum, and glass product preferences for public works projects, and drug-free workplace compliance. The solicitation documents do not provide a specified budget range or award value, instead requesting that vendors submit lump-sum bids on the provided pricing exhibit based on their assessment of labor, materials, and costs to complete the defined scope of work.