ServicesRFQ Shot Cherry Personnel Station Water and Mold Repairs.docx

REQUEST FOR QUOTATION

West Virginia Division of Natural Resources – Wildlife Resources Shot Cherry Personnel Station Water and Mold Repair

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Division of Natural Resources is soliciting bids on behalf of the Wildlife Resources Section to establish a contract for the one time purchase of materials and services to repair water and mold damage to the back bedroom of the Shot Cherry personnel station located at the junction of Saw Mill Run Road and Forest Road 1A Pendleton County WV. The work to be done under this contract includes but is not limited to; providing all labor, materials, supervision, equipment, services, incidentals, and related items necessary to complete the work in accordance with specifications.

The successful vendor will also be required to remove and dispose of any waste resulting from the repairs. The vendor must leave all affected areas as they were prior to beginning the work.

All technical questions must be submitted in writing by Friday, August 28, 2015, at 4:00 p.m. to Angela White Negley by email at Angela.w.Negley@wv.gov or by fax to 304- 558-2165

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 Contract Services” means the purchase and installation of materials as described in the Project Manual.

2.2 “Pricing Page” means the pages, upon which a vendor should list its proposed price for the contract items in the manner requested. The pricing page is either included on the last page of this RFQ or attached hereto as Exhibit A.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods and services that is published by the West Virginia Division of Natural Resources, Wildlife Resources Section.

3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:

3.1 A valid West Virginia Contractors License

4. MANDATORY REQUIREMENTS:

4.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed in the Project Manual.

3.1.1 Water and Mold Damage Repair as outlined in the Project Manual.

3.1.2 Proper Removal and Disposal of all Damaged Materials from the Site see Project Manual Section 1, 1.2 Scope of Work.

3.1.3 Repair Personnel Station as specified in the Project Manual Section 1, 1.2 Scope of Work.

3.1.4 Site Conditions: see Project Manual Section 3 Site Conditions.

5. CONTRACT AWARD:

5.1 Contract Award: Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

The vendor shall commence work upon receiving a purchase order and all work must be complete with sixty (60) days of contact award.

5.2 Pricing Page: Vendor should complete the Pricing Page by submitting a Lump Sum bid. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Pages through wvOASIS, if available, or as an electronic document. In most cases, the Vendor can request an electronic copy of the Pricing Pages for bid purposes by sending an email request to the following address:

Angela.W.Negley@wv.gov

6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency. In the event that this Contract is designated as an open-end contract, Vendor shall perform in accordance with the release orders that may be issued against this Contract.

7. PAYMENT: Agency shall pay Lump Sum as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.

9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:

a. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

b. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

c. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

d. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.

e. Vendor shall inform all staff of Agency’s security protocol and procedures.

10. VENDOR DEFAULT:

a. The following shall be considered a vendor default under this Contract.

i. Failure to perform Contract Services in accordance with the requirements contained herein.

ii. Failure to comply with other specifications and requirements contained herein.

iii. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

iv. Failure to remedy deficient performance upon request.

b. The following remedies shall be available to Agency upon default.

i. Immediate cancellation of the Contract.

ii. Immediate cancellation of one or more release orders issued under this Contract.

iii. Any other remedies available in law or equity.

11. MISCELLANEOUS:

a. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: ______________________ Telephone Number: ________________________ Fax Number: ______________________________ Email Address: ____________________________

Revised 10/27/2014