Short Term & Long Term Vehicle Leasing

Louisville Metro Government (LMG) Fleet Services is seeking a comprehensive vehicle leasing contract to support multiple government departments, specifically for short-term and long-term vehicle rentals. The procurement will award contracts for daily, weekly, and monthly vehicle rentals across various vehicle categories including compact sedans, mid-size sedans, full-size sedans, SUVs, vans, cargo vans, and pick-up trucks. The contract allows for lease terms of one, three, and five years, with LMG planning to lease between 40-65 vehicles long-term and potentially adding up to ten additional vehicles within 24 hours. Bidders must provide detailed pricing proposals for each vehicle category and rental duration, demonstrating fleet availability, maintenance capabilities, and adequate insurance coverage. Evaluation criteria will be based on rental/lease rates (40 points), vehicle selection (30 points), and maintenance plan (30 points), with a total possible score of 100 points. The solicitation (IFB 260130) has key dates including a question period from December 12, 2025, to December 19, 2025, and proposal submissions due by January 12, 2026, at 3:00 PM EST through the Bonfire procurement portal.

The procurement includes specific diversity and local business preferences, with goals of 15% Minority Business Enterprise (MBE), 5% Female Business Enterprise (FBE), and 0.5% Historically Black Enterprise (HBE) participation. Vendors can qualify for additional preferences, including a 5% price reduction for businesses paying a minimum wage of $10.10 per hour and a 5% price reduction or 5 points for local vendors established in the Louisville Metropolitan Statistical Area for twelve consecutive months. Bidders must complete Good Faith Efforts (GFE) forms documenting subcontractor diversity and comply with the "Ban the Box" ordinance regarding criminal history inquiries in hiring practices. While no specific incumbent vendor is mentioned, the contract requires vendors to maintain comprehensive commercial general liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate coverage, automobile liability coverage of $1,000,000, and statutory workers' compensation limits. Though no explicit budget range is provided, the scope suggests a significant investment in vehicle leasing services to support multiple Metro Government departments.