8-Submission Instructions - IFB260130.pdf
PDF 102 KB Posted
- Attached to
- Short Term & Long Term Vehicle Leasing
- Solicitation number
- IFB260130
- Issued by
- Bath County, Kentucky
About this file
This submission instructions document pertains to an Invitation for Bid (IFB 260130) issued by Louisville Metro Government (LMG) Fleet Services in Louisville, Kentucky for short-term and long-term vehicle leasing. LMG seeks to award a contract for leasing vehicles across various departments, with pricing accepted for daily, weekly, and monthly rentals across a wide variety of vehicle types. The question period for this opportunity runs from December 12, 2025 at 11:00 AM EST through December 19, 2025 at 3:00 PM EST. Suppliers must submit all required documentation and finalize their submissions through the City of Louisville's Bonfire procurement portal by the closing deadline of January 12, 2026 at 3:00 PM EST.
Suppliers are required to submit nine specific documents: a Good Faith Effort file, Vendor Information, Acknowledgements and Preferences, W-9 form, Ban the Box Compliance certification, Rental and Lease Rates (in Excel format), Maintenance Plan, and Company Profile with References. One optional Additional Information file may be submitted. All documents except Rental and Lease Rates must be submitted in PDF format, with a maximum individual file size of 1,000 MB. The commodity codes associated with this procurement are NIGP 91764 (Lease Purchase, Motor Vehicle, Other), NIGP 91765 (Lease Purchase, Motor Vehicle, Passenger Cars), and NIGP 91766 (Lease Purchase, Personal Property, Other). Suppliers are advised to begin the submission process at least one day before the closing deadline to allow adequate time for uploading and finalizing their proposals through the Bonfire portal.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 7-W9.pdf | ||
| 2-IFB260130 Vehicle Selection and Pricing.xlsx | XLSX spreadsheet | |
| 6-Vendor Information.pdf | ||
| 3-Acknowledgements Preferences.pdf | ||
| 5-GFE Docs.xlsx | XLSX spreadsheet | |
| 4-Ban the Box Compliance Checklist.pdf | ||
| 1-IFB260130 Specifications.pdf |
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement
Good Faith Effort
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
1 Required
Vendor Information File Type: PDF (.pdf) 1 Required
Acknowledgements and Preferences
File Type: PDF (.pdf) 1 Required
W-9 File Type: PDF (.pdf) 1 Required
Ban the Box Compliance
File Type: PDF (.pdf) 1 Required
Rental & Lease Rates
File Type: Excel (.xls, .xlsx) 1 Required
Name Type # Files Requirement
Maintenance Plan File Type: PDF (.pdf) 1 Required
Company Profile with References
File Type: PDF (.pdf) 1 Required
Additional Information (Optional)
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
NIGP 91764 Lease Purchase, Motor Vehicle, Other
NIGP 91765
Lease Purchase, Motor Vehicle, Passenger Cars
NIGP 91766
Lease Purchase, Personal Property, Other
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
2. Upload your submission at:
https://louisvilleky.bonfirehub.com/opportunities/213935
The Question period for this opportunity starts Dec 12, 2025 11:00 AM EST. The Question period for this opportunity ends Dec 19, 2025 3:00 PM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 12, 2026 3:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
https://louisvilleky.bonfirehub.com/opportunities/213935
City of Louisville uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
File details come from the government source that posted it. Updated .