SHE/portable industrial air conditioner/MM

The Illinois Department of Corrections is seeking a vendor to lease a 60-ton air-cooled chiller unit for the Sheridan Correctional Center's Healthcare Unit through a small purchase procurement. The procurement requires a comprehensive industrial air conditioning solution, including the air conditioner, transformer, cables, and ductwork, with full delivery, installation, disconnection, and removal services. The solicitation specifically requests vendors to coordinate with the facility's Chief Engineer to minimize operational disruptions during the three-month rental period. Vendors must provide a firm total price and demonstrate the ability to meet stringent security protocols, including mandatory background checks for all on-site employees. The key deliverables include a fully functional industrial cooling system that meets the facility's specific requirements, with installation and removal conducted according to the correctional center's strict operational guidelines. The bid response is due by July 23, 2025, at 10:00 a.m., with evaluation criteria focused on responsiveness, vendor responsibility, and the lowest total price.

The procurement is explicitly set aside as a small business opportunity, creating specific participation restrictions for potential bidders. Vendors must carry substantial insurance coverage, including $1,000,000 per occurrence and $2,000,000 aggregate in general commercial liability, $1,000,000 in auto liability insurance, and appropriate workers' compensation insurance. While no specific disadvantaged enterprise requirements are explicitly detailed, the small business set-aside suggests a preference for smaller local or regional providers. The contract does not indicate an existing incumbent vendor or specify a precise budget range, though the procurement suggests a relatively contained project scope. Vendors must comply with the State of Illinois Chief Procurement Office's General Services Standard Terms and Conditions (Version 23.2), which includes comprehensive administrative, financial, and operational requirements that govern state contract participation.