Shawnee Park Asphalt Tennis-Pickleball Courts Renovation

Louisville Parks and Recreation is procuring renovation services for the existing hard surface tennis courts at Shawnee Park, located at 4501 West Broadway Street, Louisville, Kentucky 40211, through a competitive sealed bid process administered by the Louisville/Jefferson County Metro Government. The project scope encompasses site work, demolition, earthwork, drainage, asphalt paving, concrete bench footers, fencing installation, finish grading, site amenities, utilities, and grading improvements to accommodate both tennis and pickleball court play. Bidders must submit proposals through the City of Louisville's Bonfire Hub portal no later than March 3, 2026, at 3:00 p.m. EST, with a mandatory pre-bid meeting scheduled for February 20, 2026, at 11:00 a.m. at the project site. The question period runs from February 12, 2026, at 9:00 a.m. EST through February 25, 2026, at 3:00 p.m. EST. Qualified contractors must submit comprehensive documentation including a Bid Bond (5% of base bid), Performance Bond (100% of contract price), Payment Bond (100% of contract price), completed Good Faith Effort forms demonstrating outreach to minority, female, and historically disadvantaged business enterprises, Form A (contractor background questionnaire), Form B (three reference projects with photographic documentation and client contact information), Form C (key personnel qualifications), Form D (specialty firm certifications), vendor information forms, W-9s, and acknowledgment of receipt of all addenda. Evaluation criteria award up to 50 points for experience, qualifications, and references, and up to 50 points for base bid pricing, with contractors required to complete work within a timeframe specified in their proposal and maintain 10 percent contract retainage until project completion.

The procurement includes mandatory good faith effort requirements with established subcontracting goals of 15 percent for Minority Business Enterprises (MBE), 5 percent for Female Business Enterprises (FBE), and 0.5 percent for Historically Disadvantaged Businesses (HBE), with all documentation subject to review by the Louisville Metro Human Relations Commission. Eligible bidders may qualify for local vendor preference (5 percent price reduction or 5 points) if established in the Louisville Metropolitan Statistical Area for twelve consecutive months with a current Louisville Revenue Commission account number, minimum wage preference (5 percent price reduction) for businesses paying employees at least $10.10 per hour, and additional Kentucky statutory preferences for correctional industries products, qualified bidders serving individuals with disabilities, and resident bidders. Contractors must comply with the Louisville Metro Codified Ordinance Section 112.30 "Ban the Box" policy prohibiting discriminatory hiring practices against individuals with prior criminal convictions, with limited exceptions for specific positions involving cash handling, confidential information access, and work with minors or vulnerable populations. Required insurance coverage includes Commercial General Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Automobile Liability ($1,000,000 combined single limit). Payment terms are Net 30 days with progress payments at 90 percent of work performed and materials stored on site. The bid form requires submission of a lump sum price for base bid work broken down into eight line items and unit prices for nineteen potential additional work items, though no specific budget amount or award value is disclosed in the procurement documentation.