Sharefile Software Licensing Renewal

The City of Pembroke Pines, located in Broward County, Florida, is seeking bids for an annual ShareFile software licensing renewal through Invitation for Bid #TS-25-19. The procurement involves acquiring 250 ShareFile Service Unlimited Premium User licenses for a 12-month term to maintain the city's secure file storage and sharing platform. The software is designed to protect sensitive information, ensure regulatory compliance, and enable staff and external partners to safely exchange large files that cannot be sent through email, with features including encryption, access controls, and audit tracking. Bid submissions are due on Tuesday, November 18, 2025, at 2:00 pm, with electronic bid opening scheduled for 2:30 pm the same day. Potential bidders can submit questions through the city's e-Procurement portal hosted by OpenGov, with a question submission deadline of November 3, 2025. The estimated project cost is $75,000.00, and the procurement does not require proposal security, bid bonds, payment, or performance bonds.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. However, the city's documentation includes a Section 3 Implementation Plan from HUD, which suggests a preference for providing opportunities to low- or very low-income residents, with requirements for contractors to make best efforts to ensure 25% of total project hours are worked by Section 3 workers and 5% by Targeted Section 3 workers for contracts over $200,000. No incumbent vendor is directly mentioned in the provided documents. The current ShareFile software is an existing technology platform that the city seeks to renew, indicating a continuation of the current technological infrastructure. While the specific award value is set at $75,000.00 for the 12-month licensing period, the city has ranked as the eleventh largest city in Florida with approximately 170,000 residents, suggesting potential for future expansions or additional licensing needs. The procurement is not associated with any grant or federal funding, which may simplify the bidding and award process.