Service Management for Home Loan Repair Program

The City of Sun Prairie, Wisconsin, issued Request for Proposals (RFP) 26-PLA03 to procure service management for its Home Repair Loan Program, a procurement opportunity available to organizations capable of administering owner-occupied home repair financing for low- and moderate-income households. The selected contractor will be responsible for comprehensive program administration including client promotion and intake, income qualification verification, home inspections, loan underwriting and closing, progress inspections, lead-based paint testing, and document preparation for homeowners receiving loans capped at $12,000 per unit. Deliverables include quarterly reports documenting project locations, repair types, fund expenditures, project timelines, participant eligibility information, and before-and-after photographs, with payment contingent upon complete and timely reporting. Minimum qualifications require three years of experience administering a home repair loan program and three years of experience working with programs administered by federal, state, local government, or non-profit organizations. Evaluation criteria employ a weighted point system: Qualifications of Firm (35 points), Relevant Experience of Firm (35 points), Costs (15 points), DBE/WBE/DVB certification (5 points), and Local Preference (10 points). Proposals must be submitted electronically to purchase@cityofsunprairie.com by Friday, March 6, 2026, at 2:00 PM CST, with a deadline for questions by Friday, February 13, 2026, and answers posted by Thursday, February 19, 2026. The contract will commence on Monday, April 13, 2026, and end on Thursday, December 31, 2026, with an option for one additional year extension under mutually agreed terms.

The RFP includes scoring preferences for Disadvantaged Business Enterprises (DBE), Women-Owned Businesses (WBE), and Disabled Veteran Businesses (DVB), along with local preference scoring for vendors with physical addresses in Sun Prairie or Dane County. No incumbent vendor or current contractor information is specified in the procurement documents. Contractors must maintain comprehensive insurance coverage prior to commencing work, including worker's compensation with $1,000,000 employer's liability limits, commercial general liability and automobile liability insurance of $1,000,000 per occurrence with a $2,000,000 general aggregate, a $5,000,000 umbrella liability policy, and $1,000,000 professional liability insurance, with the City of Sun Prairie designated as primary additional insured. All subcontractors must meet identical insurance requirements. Total funding available for the 2026 program is $276,000, derived from the Sun Prairie Affordable Housing Fund, with up to $36,000 designated for service delivery and administrative costs for the selected contractor, while $240,000 is allocated for loan awards to homeowners. Contract pricing on any extended terms will be adjusted based on the Consumer Price Index (CPI-U).