Service Body Beds w/Installation

The West Virginia Department of Administration's Purchasing Division, on behalf of the West Virginia Division of Highways, is seeking a procurement for Reading Classic II Service Body beds with installation, specifically targeting an open-end contract for the state's highway department equipment needs. The solicitation (CRFQ DOT2600000009) requires a steel service body meeting precise specifications, including dimensions of 108 inches long, 91.5 inches wide, and 40 inches high, with six compartments, LED lighting, a trailer hitch, and a mechanics vise. Vendors must provide a completed pilot model within 90 working days after receiving the pilot model order, with standard orders to be delivered within 240 working days. The evaluation criteria will focus on the lowest overall total cost as shown on the Pricing Pages, with delivery designated as F.O.B. Destination to the WVDOH Equipment Division in Buckhannon, WV. Key procurement dates include a mandatory pre-bid meeting on August 19, 2025, at 10:00 am, technical questions due by August 25, 2025, at 10:00 am, and a bid submission deadline of September 3, 2025, at 1:30 pm.

The procurement provides specific preference opportunities for small, women-owned, and minority-owned businesses, with potential reciprocal preferences for non-resident vendors. Vendors must be registered with the West Virginia Purchasing Division, potentially incurring a $125 registration fee if not already registered. Mandatory vendor qualifications include maintaining Commercial General Liability Insurance and Automobile Liability Insurance at $1,000,000 per occurrence, accepting electronic funds transfer and P-Card payments, and complying with state and federal laws. Several vendors were present at the pre-bid meeting, including Leonard Truck Outfitters, Baker Truck Equipment, and ACE Truck Equipment, suggesting potential competitive interest. While no specific award value is explicitly stated, the open-end contract structure implies flexibility in potential purchase quantities. The contract will have an initial term of one year, with potential renewals for up to three successive one-year periods, and is contingent on legislative funding with the ability to terminate if funds are not appropriated.