CRFQ DOT2600000009 Terms and Cond.pdf

This document is a Standard Terms and Conditions contract template from the West Virginia Department of Administration, Purchasing Division, dated 8/24/2023. The document outlines a Term Contract with an initial contract period of one (1) year, with potential renewal options for up to three (3) successive one-year periods. The contract is designed as an Open End Contract, with quantities listed in the solicitation being approximations only, and the state understanding that actual ordered quantities may vary during the contract term.

Key financial and operational terms include mandatory insurance requirements, with the vendor required to maintain Commercial General Liability Insurance and Automobile Liability Insurance at $1,000,000 per occurrence. Payment will be made in arrears upon receipt of proper invoices, and the vendor must accept electronic funds transfer and P-Card payments. The contract includes provisions for emergency purchases, licensing and certification requirements, and specific guidelines about using domestic steel and aluminum products. The vendor is responsible for all employee-related expenses, must comply with state and federal laws, and is prohibited from charging additional fees not originally included in the solicitation. The contract is contingent on legislative funding and can be terminated if funds are not appropriated.