Senior Supportive Services-III B

San Bernardino County Department of Aging and Adult Services - Public Guardian (DAAS-PG) is issuing a Request for Proposal (RFP) for Older Americans Act Title III-B Senior Supportive Services across seven regional service areas: East Valley, Morongo Basin, San Bernardino Mountains, North-Western Desert, Victor Valley, East Desert, and West Valley. The procurement seeks qualified contractors to provide comprehensive senior services including adult day care, assisted transportation, chore services, homemaker services, personal care, residential repairs/modifications, and senior center activities. Proposers must submit a Letter of Intent by January 29, 2026 at 4:00 p.m. and complete proposals electronically through ePro and via hard copy by February 27, 2026 at 4:00 p.m. A non-mandatory proposal conference will be held via Microsoft Teams on January 13, 2026 at 10:00 a.m. Evaluation criteria will include qualifications and experience (30%), financial review (20%), technical review (10%), cost/revenue (30%), and references (10%). Contractors must provide services in English and Spanish, maintain detailed program data and fiscal records, conduct annual client satisfaction surveys, and comply with all Older Americans Act requirements.

The contract opportunity does not specify specific set-aside designations for disadvantaged enterprises. Contractors must provide matching contributions of at least 11.11 percent of total Title III Federal Area Plan revenue and 25 percent of any American Rescue Plan Act funds awarded. Indirect costs are limited to ten percent of direct costs, excluding in-kind contributions and non-expendable equipment. The total estimated budget allocation is $600,000, with contract awards expected on June 9, 2026. The initial contract period will run from July 1, 2026 through June 30, 2027, with potential renewal options for three additional one-year periods based on fund availability and performance. Contractors must maintain liability insurance, including $1,000,000 commercial general liability per occurrence and $1,000,000 professional liability per claim. Additional requirements include staff background checks, registration with 2-1-1 San Bernardino County, and funding derived from Title III-B federal funds administered by the California Department of Aging.