SEFS Chiller Rental Y0108 Lewistown

The State of Illinois, through the Central Management Services Bureau of Property Management, is conducting a sole source procurement for the rental of a 200-ton chiller unit for the Dickson Mounds Museum in Lewistown, located in Fulton County. This emergency procurement was necessitated by the failure of the museum's existing chiller system and the critical need to maintain humidity control to preserve artifacts. The chiller rental will run from April 1, 2026, through October 31, 2026, for a seven-month period with no renewal options, and includes startup in April, winterization in October, and shutdown and hose removal services. Carrier Corporation has been identified as the sole economically feasible source due to its proximity to the site within 50 miles, immediate availability of the required 200-ton chiller capacity, and willingness to winterize and store equipment on-site at no cost during winter months. The procurement is classified under the State Equipment Flexible Services (SEFS) program, with Bidbuy No. 26-416CMS-BOPM4-B-51270. A public hearing is scheduled for Saturday, April 4, 2026, at 2:00 P.M. via WebEx conference, and the hearing will be canceled unless interested parties submit written comments or request a public hearing by 4:00 P.M. on April 4, 2026, to Dianne Richman at Dianne.Richman@illinois.gov or 217-622-1857.

This procurement is restricted to a sole source award to Carrier Corporation and does not involve competitive bidding or set-asides for disadvantaged enterprises. No incumbent vendors or alternative contractors are being considered for this award, as the determination has been made that Carrier Corporation is the only economically feasible source available to meet the emergency requirements and timeline. The contract value for the initial seven-month rental term is $147,153.34, funded entirely through state funds with no federal or other funding sources involved. The sole source justification emphasizes significant cost savings of approximately $49,000 through Carrier Corporation's offer to winterize and store equipment on-site, eliminating return transportation and redelivery fees that would otherwise be incurred in the fall and spring. The procurement was approved on March 30, 2026, with the contract due date set for April 9, 2026, allowing interested parties a brief window to submit objections or request a hearing regarding the sole source determination prior to final award authorization by the Chief Procurement Officer.