Security Management Tool and Data Retention

Rockland County is seeking a comprehensive Security Management Tool and Data Retention solution through Request for Bid (RFB-RC-2025-099) for the District Attorney's Office and Regional Investigative Resource Center. The procurement requires a total data assurance, business continuity, and disaster recovery solution specifically targeting unlimited servers and network-attached data repositories. The primary deliverable is a Datto Siris5-36 storage device or approved equivalent with 36TB total capacity, providing both on-site and cloud backup capabilities with 24/7/365 U.S.-based technical support. The contract will be for a 36-month term with potential for two one-year extensions, with bids due electronically through the BONFIRE Bid Submission Portal by 3:00 PM on August 5, 2025. Key requirements include cloud backup data centers located in the United States, on-site and cloud-based recovery/restoration services, and virtualization services to ensure continuous operations even if servers fail. Vendors must be prepared to undergo a facilities clearance process, including background investigations of personnel who will work on the network.

The procurement appears to have an emphasis on small and minority-owned business participation, with affirmative steps outlined in the federal contract clauses to engage disadvantaged enterprises. While no specific set-aside designations are explicitly stated, the bidding documents suggest opportunities for diverse vendor participation. No incumbent vendor is mentioned in the documentation. The solution requires integration with existing county infrastructure at the District Attorney's Office, with a one-time installation/set-up fee and monthly service fees anticipated over the 36-month contract period. The procurement includes a monthly service fee structure, a one-time installation fee, and the purchase of the storage device, though specific budget ranges are not explicitly detailed in the provided documents. Vendors must comply with various federal regulatory standards, including provisions related to the Davis-Bacon Act, Clean Air Act, and Buy America provisions, indicating a comprehensive compliance framework for potential bidders.