3-FEDERAL CONTRACT CLAUSE FILLABLE.pdf

This document is a County of Rockland Department of General Services (DGS) procurement solicitation for a Security Management Tool and Data Retention contract, with a bid number of RFB-RC-2025-099. The solicitation covers required contract provisions for non-federal entities under federal awards (Appendix II to 2 CFR Part 200), specifically for contracts potentially funded through federal grant mechanisms. The document outlines comprehensive compliance requirements for vendors, including provisions related to federal acquisition regulations, labor standards, equal employment opportunity, contract termination, wage determinations, and various federal act compliance standards.

The solicitation requires vendors to adhere to multiple federal regulatory standards, including the Davis-Bacon Act, Clean Air Act, Federal Water Pollution Control Act, and Byrd Anti-Lobbying Amendment. Vendors must comply with record retention requirements, maintaining documentation for three years after final expenditure reports are submitted. The procurement process emphasizes affirmative steps to engage small, minority, and women-owned businesses, with specific guidelines for subcontracting opportunities. Additional requirements include certification of compliance with EPA regulations, energy policy and conservation standards, Buy America provisions, and a non-collusion statement. The document is structured to ensure comprehensive legal and ethical compliance for vendors participating in federally-funded contracts with Rockland County.