Secondary Auto Body and Collision Repairs

The City of Lubbock, Texas (located in Harris County) is soliciting competitive sealed bids for Secondary Auto Body and Collision Repairs services through Invitation to Bid 26-19354-YB, with a deadline of April 29, 2026, at 2:00 P.M. for electronic submission via Bonfire or hard copy delivery. The procurement encompasses accident repairs, window tinting, vehicle paint services, hail damage repair, vandalism repairs, and common body repairs to the City's light, medium, and heavy-duty vehicle fleet at multiple service locations including Muleshoe, Wilson, and Lake Alan Henry. The successful contractor must operate a complete body shop equipped with a paint booth, frame and straightening machines with qualified operators, and indoor work capability, utilizing Original Equipment Manufacturer (OEM) parts and providing 12-month warranties on all repairs. Qualified bidders are required to submit three references from current customers performing similar-scope projects, complete an Insurance Affidavit certifying review of coverage requirements, submit a Contact Person Form designating primary and alternate liaisons, execute a Non-Collusion Affidavit, and acknowledge receipt of all solicitation addenda. The contract term is one year with four optional one-year extensions, automatically renewing unless either party provides 90-day written notice to terminate; pricing must be quoted on a firm F.O.B. Delivered basis for a minimum of 60 days, with potential rate adjustments after six months based on Consumer Price Index or Product Price Index changes supported by documented justification. The contractor must maintain comprehensive insurance coverage including $1,000,000 Commercial General Liability per occurrence, $1,000,000 Commercial Auto Liability combined single limit, statutory Workers' Compensation coverage, $1,000,000 Garage Keepers Legal Liability per location, and $2,000,000 Garage Liability Insurance combined single limit, with the City named as additional insured on all policies.

The City of Lubbock offers local preference consideration under Texas Local Government Code 271.9051 for bidders whose principal place of business is located within the municipality, allowing local bidders within five percent of the lowest non-resident bid to receive preferential evaluation; interested local bidders must submit a completed Affidavit of Eligibility for Local Preference providing employment, business establishment date, and tax payment information. Bidders must also complete a Conflict of Interest Questionnaire disclosing any business relationships, gifts, or family connections with City of Lubbock municipal officials—including Mayor Mark McBrayer, City Manager W. Jarrett Atkinson, and six Council Members representing Districts 1-6—within the seventh business day of submitting a bid response. No minimum purchase volume is guaranteed by the City, and the City may award contracts to multiple vendors based on cost and service location proximity, though no specific budget allocation or award value range is disclosed in the solicitation documents. Bidders unable to participate must submit a Statement of No Bid form prior to the April 29, 2026, deadline, selecting from predetermined reasons for declining participation such as overly restrictive specifications, insufficient response time, or bonding and insurance limitations. All bidders must comply with federal, state, and local regulatory requirements, most-favored-customer pricing certifications, and various debarment and boycott compliance certifications addressing Iran/Sudan business dealings, Israel boycott prohibitions, and firearm and energy company boycott provisions as outlined in the Vendor Acknowledgement Form.