Sealing of 110, 000 sq ft Parking lot

The West Virginia Department of Administration Purchasing Division is conducting a Centralized Request for Quote (CRFQ) on behalf of the West Virginia Department of Agriculture for sealing a 110,000 square foot asphalt parking lot located at 4496 Cedar Lakes Road in Ripley, West Virginia. The procurement seeks a qualified contractor to provide all necessary labor, materials, equipment, and supplies to seal the parking lot using a water-based asphalt sealer. Vendor qualifications include having completed at least 10 projects over 100,000 square feet and providing a one-year warranty for materials and labor. Key procurement dates include a mandatory pre-bid meeting held on July 22, 2025, at 9:00 AM EST, with vendor questions due by July 28, 2025, at 2:00 PM EST, and bid responses due on August 5, 2025, at 1:30 PM EST. The contract will be a fixed-period contract requiring completion within 40 days from the notice to proceed, with the award to be made to the lowest qualified responsible bidder meeting all specified requirements.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must submit several required documents, including a business license, West Virginia Contractors License, a bid bond, performance bond, and labor/material payment bond. Insurance requirements mandate commercial general liability and automobile liability insurance of $1,000,000 per occurrence. Subcontractors performing more than $25,000 of work must submit a list of all subcontractors to the Purchasing Division within one business day of bid opening, with failure to do so potentially resulting in bid disqualification. The project may be federally funded, which could potentially trigger Davis-Bacon wage rate requirements. While no specific budget range or award value is explicitly stated in the documents, the scope of work involves sealing a substantial 110,000 square foot parking lot, suggesting a significant project investment for the West Virginia Department of Agriculture.