SCS Police Depart and Central Fire Station - RFP - Professional Moving Svrs

The City of St. Clair Shores, located in Macomb County, Michigan, is seeking professional moving services for a complex relocation project involving the Police Department and Central Fire Station. The Request for Proposals (RFP) requires a moving contractor to pack, transport, and relocate both departments to temporary facilities at St. Lucy Grade School in October 2024, with return moves planned for their new facilities in early 2026. The Police Department will move to the temporary location in the first week of October 2024 and return to its new facility around March 2026, while the Central Fire Station will follow a similar timeline, with a return anticipated around February 2026. Proposers must submit detailed lump sum bids for each move, accompanied by a 5% bid bond, and provide comprehensive information about estimated loads, crew sizes, vehicle requirements, and hourly rates. A mandatory pre-proposal walk-through is scheduled for August 5, 2024, at 9:00 AM, with final proposals due on August 20, 2024, at 10:30 AM. Evaluation criteria will likely include cost, experience, proposed methodology, and ability to handle specialized equipment and sensitive departmental materials.

The RFP does not explicitly mention set-aside designations for disadvantaged business enterprises or specific restrictions on respondent types. All potential vendors must provide comprehensive insurance coverage, including workers' compensation, commercial general liability, and professional liability, with the City of St. Clair Shores named as an additional insured. All employees involved in the move must pass a background check, and the city reserves the right to negotiate contract terms, reject any or all proposals, and request best and final offers. While no specific budget range is provided, the complexity of moving two critical municipal departments suggests a significant contract value. The move involves intricate logistics, including relocating specialized equipment such as nine fire station beds to two different addresses (five to six beds to 23815 Greater Mack and two to three beds to 22341 Cedar Street), as well as carefully packing and transporting office furniture, file cabinets, and departmental equipment. The city will require a highly experienced and professional moving service capable of managing these sensitive municipal relocations with minimal disruption to city operations.