Professional Moving Services-RFP-PD-FD-F.pdf

Request for Proposals - Professional Moving Services to Relocate the St. Clair Shores Police Department and Central Fire Station for the relocation of the

City of St. Clair Shores Police Department and Central Fire Department

OWNER:

CITY OF ST. CLAIR SHORES

27600 JEFFERSON CIRCLE DRIVE

ST. CLAIR SHORES, MI 48081-2093

INDEX

Advertisement for Bids

RFP RFP-1 thru RFP-6

References R-1

Bid Form BF-1 thru BF-2

Location Map LM-1

Attachments

Police Department Basement Plan

Police Department First Floor Plan

Police Department Second Floor Plan

Police Department Annex Basement Plan

Police Department Annex First Floor Plan

Temporary Fire Station (Cedar House) Floor Plan

Central Fire Station First Floor Plan

Central Fire Station Second Floor Plan

South Fire Station Floor Plan

St. Lucy Grade School Floor Plan

SCS PD - Background Authorization Form

ADVERTISEMENT FOR

REQUEST FOR PROPOSALS

PROFESSIONAL MOVING SERVIES TO RELOCATE THE

ST. CLAIR SHORES POLICE DEPARTMENT AND CENTRAL FIRE DEPARTMENT

Sealed proposals will be received at the office of the City Clerk, City of St. Clair Shores, 27600 Jefferson Circle, St. Clair Shores, Michigan 48081-2093, up to 10:30 AM, Local Time, Tuesday, August 20, 2024, at which time they will be publicly opened and read for:

Professional Moving Services to relocate the St. Clair Shores Police Department and Central Fire Department

The specifications under which the work will be done may be found on Bidnet by Tuesday, July 30, 2024. A mandatory pre-proposal walk-thru with be held starting at the St. Clair Shores Police Department starting at 9:00 am on Monday, August 5, 2024. The Proposal shall be good and may not be withdrawn for a period of sixty (60) calendar days after receipt of the proposal.

The right is reserved by the City of St. Clair Shores to accept any bid, to reject any or all bids, or to waive irregularities, in any bid in the best interest of the City.

Abrial Barrett, City Clerk City of St. Clair Shores, Michigan

DATED:

St. Clair Shores Police Department and Central Fire Station

RFP-1

Scope:

The city of St. Clair Shores, Michigan is seeking proposals from qualified entities for

Professional Moving Services to move the Police Department and Central Fire

Department from their current locations to St. Lucy School located and 23401

Jefferson. It is anticipated the move will happen approximately the first week of October

2024. The move back will consist of the items placed in storage at St. Lucy’s and a limited amount of furniture used at the temporary site to return to the respective new building locations, the Police Department move back will be approximately 15 months later, the Fire Department move back approximately 12 months later.

St. Clair Shore Police Department – 27665 Jefferson

The existing Police Department will be demolished and reconstructed on the same site necessitating them to relocate to a temporary facility at St. Lucy Grade School, about the first week of October 2024. The Police Department will be housed there until the move back to the new facility approximately March 2025, exact dates to be determined.

Items that will be stored during the relocation will be placed in the gymnasium of St.

Lucy School until such time it will be moved back to the new facility. It is anticipated that the move will occur over a few contiguous days. Records, Administration and the Detective

Bureaus are anticipated to move first followed by patrol staff. The exercise equipment in the

Police Department is to be unassembled, moved and reassembled in St. Lucy’s gymnasium.

St. Clair Shore Police Annex – 27601 Jefferson

Pack and move all of contents in the structure and relocate the items to St. Lucy Grade

School. The desks, chairs and file cabinets are to be set up in the classroom as directed by the Owner’s Representative.

St. Clair Shore Central Fire Station – 26700 Harper

The existing Central Fire Department will be demolished and reconstructed on the same site necessitating the removal and relocation of the contents to St. Lucy’s Grade

School. Most of the contents will be placed in the gymnasium for storage until the move back. Desks, chairs and files for 5 administrative personnel will be set up as shown on the attached plan in the existing school portion. Seven (7) of the existing beds will be removed and relocated, 5 beds to 23815 Greater Mack, 2 beds to 22341

Cedar Street. The move out is anticipated the first week of October 2024. The move back to the new facility will be approximately February 2025, exact dates to be determined. The exercise equipment in the Central Fire Department will be relocated and left in storage (unassembled) in St. Lucy gymnasium.

St. Clair Shore Central Fire Station – 23815 Greater Mack The existing exercise equipment inside of the fire station is to be unassembled, moved to the garage located on the back of the same site and reassembled.

RFP-2

Submit Proposal to St. Clair Shores City Clerk:

Abrial Barrett, CMC, MiPMC, City Clerk

27600 Jefferson St. Clair Shores, MI 48081

Mark on the outside of a sealed envelope: RFP for Police Department and Fire

Station Moving Service

RFP Calendar:

Tuesday, July 30, 2024 Release of RFP on BidNet

Monday, August 5, 2024 at 9:00 AM Mandatory Pre-Bid Meeting:

Walk-through of all buildings involved starting at 9:00 am at the St. Clair Shores Police Department – 27665 Jefferson, St.

Clair Shores MI 48081

Tuesday, August 20, 2024 at 10:30 AM RFP Submission Deadline

Mandatory Pre-Bid Conference and tour will be held on August 5, 2024 beginning at 9:00 am at the St. Clair Shores Police Department:

The mandatory pre-bid conference and tour of all buildings involved will proceed as follows:

1. St Clair Shore Police Department – 27665 Jefferson (starting location)

2. St. Clair Shores Police Annex – 27601 Jefferson

3. St. Clair Shores Temporary Fire Department – 22341 Cedar

4. St. Clair Shores Central Fire Station – 26700 Harper

5. St. Clair Shores South Fire Station – 23815 Greater Mack

6. St. Lucy School – 23401 Jefferson

Organizations that do not attend will not qualify to submit a proposal. There will be a limit of two (2) personnel per organization for attendance at the pre-bid conference.

Format of Submittals:

Proposers may only submit on the Bid Form included in this RFP.

Proposals are to be LUMP SUM for each move and each facility, one for the

Police Department and one for the Fire Department accompanied by a 5% Bid

Bond.

Qualifications:

With proposals, proposers must include all required certificates of insurance, liability, vehicle, and worker's compensation. All employees that will be part of the team

RFP-3

providing the move services SHALL BE REQUIRED to pass a background check prior to the service being provided. Those employees that the City deem unacceptable due to the findings of their background check shall not be allowed to participate on the project move. (Background Authorization form attached below)

REFERENCES:

Proposers shall also include a list of recent moves similar in nature (general government, police, fire, and court facilities) along with contact names and phone numbers of those the work was provided for. (Please use for R-1 below)

DISCLOSURE OF CONTRACT FAILURES AND LITIGATIONS:

Disclose any alleged, significant prior, or ongoing contract failures, contract breaches, or any civil or criminal litigation or investigation pending which involves your firm. List any contracts in which your firm has been found guilty or liable, or which may affect the performance of the services to be rendered herein, in which your firm, and/or any subcontractors have been involved within the last 3 years. This information must be included with your proposal. If there are none, please state so.

1. INSURANCE REQUIREMENTS

The Contractor, and any and all their subcontractors, shall not commence work under this Contract until they have obtained the insurance required under this paragraph, and shall keep such insurance in force during the entire life of this Contract. All coverage shall be with insurance companies licensed and permitted to conduct business in the State of Michigan and acceptable to City of St. Clair Shores. The requirements below shall not be interpreted to limit the liability of the Contractor. All deductibles and SIRs are the responsibility of the Contractor.

The Contractor shall procure and maintain the following insurance coverage:

1. Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

2. Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and aggregate. Coverage shall include, but not limited to, the following: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Explosion, Collapse, and Underground, if applicable.

3. Automobile Liability, including Michigan No-Fault Coverages. Coverage shall include all vehicles used while performing services on behalf of the City of St. Clair Shores.

4. Additional Insured: Policy(ies) and coverages as described above, excluding Workers’ Compensation Insurance, shall include an endorsement stating the following shall be Additional Insureds: The City of St. Clair Shores, all elected and appointed officials, all employees and volunteers, agents, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof. It is

RFP-4

understood and agreed by naming the City of St. Clair Shores as additional insured, coverage afforded is considered to be primary and any other insurance the City of St.

Clair Shores may have in effect shall be considered secondary and/or excess.

5. Professional Liability in an amount not less than $1,000,000 per occurrence and aggregate.

6. Cancellation Notice: Policy(ies), as described above, shall be endorsed to state the following: It is understood and agreed Thirty (30) days, ten (10) days for non-payment of premium, Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: (City of St. Clair Shores, Attention: Ms. Renae Warnke, 27600 Jefferson Circle Drive, St. Clair Shores, Michigan 48081).

7. Proof of Insurance Coverage: The Contractor shall provide the City of St. Clair

Shores at the time the Contracts are returned by him/her for execution a Certificate of Insurance as well as the required endorsements. In lieu of required endorsements, a copy of the policy sections, where coverage is provided for additional insured and cancellation notice, may be acceptable. Copies of all policies mentioned above shall be furnished, if so requested.

Required liability limits may be obtained by using an Excess/Umbrella Liability policy in addition to the primary liability policy(ies). If coverage limits are satisfied by an Excess and/or Umbrella policy, coverage must follow form of the primary liability policy(ies), including but not limited to additional insured and primary/non-contributory coverage.

If any of the above coverages expire during the term of this contract, the Contractor shall deliver renewal certificates, endorsements, and/or policies to City of St. Clair Shores at least ten (10) days prior to the expiration date.

2. INDEMNIFICATION CLAUSE

The Contractor shall indemnify and save harmless the City of St. Clair Shores for and from all claims, demands, payments, suits, actions, recoveries, and judgements; of every name and description, brought or recovered against them or to property received or sustained by any person or persons whomsoever by reason of any action or omission of the said Contractor, his agents, servants, or his contractors in the performance of said Work, or by or in consequence of any negligence or carelessness in connection with the same or on account of the death of or injuries to persons who shall be engaged in or about the work to be performed under this Contract; and on account of liability or obligation imposed directly or indirectly upon the City of St. Clair Shores by reasons of any law of the State or the United States, now existing or which shall hereafter be enacted, imposing any liability or obligation, or providing for compensation to any person or persons on account of or arising from the death of, or injuries to employees. Said Contractor shall pay, settle, compromise and procure the discharge of any and all such claims and all such losses, damages, expenses, liabilities, and obligations, and shall defend at his own cost and expense any and all claims, demands, suits and actions made or brought against the City of St. Clair Shores, and all Additional Named Assured, for or upon any such claim. In case the said Contractor shall fail, neglect, or refuse to comply with any of the provisions of this paragraph, the City of St. Clair Shores may, in order to protect itself, and all Additional

RFP-5

Named Assured, from liability, defend any such claim, demand, suits or action and pay, settle, compromise, and procure the discharge thereof, in which case the said Contractor shall repay the City of St. Clair Shores any and all such loss, damage and expense, including attorney's fees paid, suffered or incurred by the City of St. Clair Shores, and all Additional Named Assured, in so doing. So much of the monies due, or to become due, to said Contractor under this agreement as shall be deemed necessary by the City of St.

Clair Shores, shall or may be retained by the City of St. Clair Shores until every and all such claims, demands, suits, actions, recoveries, judgements, liabilities and obligations have been settled and discharged and evidence to that effect furnished the City of St.

Clair Shores, or the City of St. Clair Shores may collect the same in whole or in part in any lawful manner from said Contractor. The Contractor shall provide adequate insurance until his work is completed, with a reasonable insurance company which meets with the approval of the City of St. Clair Shores, covering liability to the public for loss resulting from injury to persons or damage to property arising out of or caused by his operations, acts, or omissions, or those of his subcontractors, agents, or employees in procuring work for the City of St. Clair Shores. Such insurance coverage shall be in provided, however, that such insurance coverage shall include an endorsement providing that the contractual exclusion shall be removed or in the alternative, contractual insurance shall be afforded. If the former, such endorsement shall contain specific language as follows:

"It is hereby agreed that the contractual exclusion does not apply to the Contract entered into between the insured and the City of St. Clair Shores, and each Additional Named Assured as their interest may appear for the project work. Such insurance coverage shall also contain an endorsement guaranteeing that thirty (30) days’ notice to the City of St.

Clair Shores and each Additional Named Assured, shall be given in writing prior to the cancellation of, or change in any such insurance.”

SCHEDULE OF VALUES

Each proposal shall have include the following:

Estimated loads needed per facility / per site

Crew size needed per facility

Number of vehicles (tractor trailers) needed

Installation crew size

3rd party size/cost for weight room equipment relocation

Price per item type for:

Cart rentals

Crates

Boxes

Any item proposed to be used not listed

Hourly Rates for all staffing

Hourly Rates per crew

RFP-6

Best and Final Offer:

The City of St. Clair Shores Administration may request the best and final offers from one or more Proposers determined to be reasonably considered of being selected for award for clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment concerning any opportunity for discussion and revision of proposals, and such revisions may be permitted after submissions and before award to obtain the best and final offers. In conducting discussions, there shall be no disclosure of any information derived from proposals submitted by competing Proposers. If the best and final offers are requested, they will be evaluated against the stated criteria. The City of St. Clair

Shores reserves the right to negotiate the terms of the contract, including the award amount, with the selected proposer(s) before entering into a contract. If contract negotiations cannot be concluded successfully with the selected proposer(s), the City of St. Clair Shores may negotiate a contract with the next qualified proposer.

Clarification of Proposals:

During the evaluation of proposals, the City of St. Clair Shores reserves the right to contact any or all Proposers to request additional information for purposes of clarification of RFP responses, reject proposals that contain errors, or at its sole discretion, waive disqualifying errors or gain clarification of error or information.

Negotiation:

The City of St. Clair Shores reserves the right to negotiate final fees and scope of services with the selected Mover, potentially including the final composition of the team.

Local Preference:

The City of St. Clair Shores is not bound by any preferential purchasing policy that would grant preference to any proposer.

Right to Reject Proposals and Negotiate Contract Terms:

The City of St. Clair Shores reserves the right to reject any and all proposals and to negotiate the terms of the contract, including the award amount, with the selected proposer(s) before entering into a contract. If contract negotiations cannot be concluded successfully with the lowest proposer, the City of St. Clair Shores may negotiate a contract with the next lowest proposer.

R-1

REFERENCES

(Minimum of 3 reference Required)

1. References for: ___________________________________________________

Provide three (3) client references, which you currently provide or have provided services to:

1.) Name: __________________________________________________________

Address ___________________ City: State:____ Zip: ________

Owner Contact Representative_____________________Phone________________

Project Scope: _______________________________________________________

Date of job completed: _ _____

2.) Name: __________________________________________________________

Date of job completed: _ _____

3.) Name: __________________________________________________________

Date of job completed: _ _____

BF-1

Bid Form

August 20, 2024 – 10:30 AM

Lump sum for moving the Police Department (27665 Jefferson) their current location and PD Annex (27601 Jefferson) to their temporary location at St. Lucy School 23401 Jefferson, St. Clair Shores.

Amount:

Written in words

Lump sum for moving the Police Department from their temporary location at St. Lucy School 23401 Jefferson, to their new facility at 27665 Jefferson.

Amount:

Written in words

Lump sum for moving the Fire Department (26700 Harper) their current location to their temporary locations at St. Lucy School 23401 Jefferson, 22341 Cedar and 23815 Greater Mack.

Amount:

Written in words

Lump sum for moving the Fire Department from St. Lucy School 23401 Jefferson, 22341 Cedar and 23815 Greater Mack, St. Clair Shores to their new facility at 26700 Harper.

Amount:

Written in words

Name of Bidder:

BF-2

Title of Signer:

Signature:

Dated and signed this _______day of , 2024

Business Name and Address of Bidder:

Cell phone number:

Email Address:

LM-1

Location Map

Rayes Typewriter unexcavated

Rayes Typewriter unexcavated

Rayes

27665 Jefferson - Basement Plan

Police Department - 27665 Jefferson - First Floor Plan

Police Department - 27665 Jefferson - Second Floor Plan

PD Annex - 27601 Jefferson - Basement Plan

PD Annex - 27601 Jefferson - First Floor

Fridge

Dryer Washer

Furnace

Rayes

22341 Cedar

Central Fire Department - 26700 Harper - First Floor Plan

Central Fire Station - 26700 Harper - Second Floor Plan

South Fire Station - 23815 Greater Mack - Floor Plan

JB

S S

S S

S S

S S

QUADQUADQUADQUADQUADQUAD

S

SS

50"AFF

"A F

F

"A

F F

"A F

F

S

S S

S

Q U

A D

QUAD QUAD

SS

JB

QUAD85" AFF

SS

S

47" AFF25" AFF25" AFF48" AFF

200A

PANEL

S

M

113 112

110111

M

Storage Area

Relocated Police Department Exercise Equip.

Rayes Typewriter St. Lucy School

Rayes Typewriter West Entrance

Signature:

Requested By: Date:

Contactor Temporary Employee Permanent Employee

Livescan instructions: State Applicant with Purpose Code CJ (Vendor)

Candidate's Employer: Position:

Last: First:

Date of Birth:

Race: Black White Hispanic

Sex: Male Eyes Hair

Address: Apt #

City: State: Zip Code:

Mobile Phone: Work Phone:

Birth Alien

TCN

Yes No

Place of Birth Alias/Maiden Name:

Identification Here

Security Awareness Training Completed

Access to Station Granted?

Escorted Access

THIS INFORMATION IS CONFIDENTIAL. DISCLOSURE OF CONFIDENTIAL

INFORMATION IS PROTECTED BY THE FEDERAL PRIVACY ACT.

Citizenship:

Citizenship Acquired:

Naturalized

WeightFemale Height

Driver License:

Last 4-Social

Security #

Asian/Pacific Islander

American/Alaskan Native

Other

Comp #

Candidate to complete this portion of the document

Name of Candidate:

Middle:

ST. CLAIR SHORES POLICE DEPARTMENT

BACKGROUND AUTHORIZATION REQUEST FOR CONTRACTORS, VENDORS, JANITORS, RIDE-ALONG,

VISITORS and NON-Criminal Justice Employees who have access to Criminal Justice Information Systems and/or facilities.

J-Code: PO's, Dispatchers, Interns, I.T. Personnel C-Code: Vendors, Janitors, Ride-along, Unescorted Visitors Individuals who have direct or indirect access to the Criminal Justice Information Systems (LEIN/NCIC) shall submit to a background check prior to having unescorted access. This background check will include a state and federal fingerprint check. The St. Clair Shores Police Department will determine, based upon state and federal guidelines, whether access will be granted.

By signing this authorization, the applicant grants permission to the St. Clair Shores Police Department and any other public or private entity to conduct a background check for the express purpose of determining whether the applicant is eligible to access Criminal Justice Information Systems. The background search will include, but is not limited to, arrests, criminal charges, criminal convictions and information regarding criminal justice contacts.

I affirm that I have read and fully understand the above paragraphs and I consent to the aforementioned background check.

Agency: St. Clair Shores Police Dept.

Date:

I, Date

ORICriminal Justice Agency St. Clair Shores Police Department MI 5072200

Company Employing the Individual

I hereby confirm that the above signed individual has read the above document (or had it read to him or her), and been given the opportunity to ask questions. I have answered any questions and/or clarified any issues he or she posed regarding information security requirements

Signature of Criminal Justice Agency Representative

Signature of Individual Date

Security Awareness Acknowledgment for Personnel with only Physical Access to Physically Secure Locations have read the following, or have had it read and explained to me, and understand and agree that:

My duties require me to work or be present in areas where Criminal Justice Information (CJI) may be seen. I realize that this information is sensitive in nature and will not discuss or reveal any CJI to anyone.

CJI refers to state and federal criminal justice data, which may include case/incident information, identity information (including fingerprints and other forms of biometric data), and property (such as vehicle or firearm) data.

Access to or use of CJI (such as viewing, reading, copying, sharing) is strictly limited to official purposes, specifically the administration of criminal justice.

The term “administration of criminal justice” is defined in the CJIS Security Policy as:

“Administration of criminal justice” means the detection, apprehension, detention, pretrial release, post-trial release, prosecution, adjudication, correctional supervision, or rehabilitation of accused persons or criminal offenders. It also includes criminal identification activities; the collection, storage, and dissemination of criminal history record information; and criminal justice employment. In addition, administration of criminal justice includes “crime preventions programs” to the extent access to criminal history record information is limited to law enforcement agencies for law enforcement programs (e.g. record checks of individuals who participate in Neighborhood Watch or “safe house” programs) and results of such checks will not be disseminated outside the law enforcement agency.

I agree and commit that if I hear, see, or otherwise become aware of actual or potential misuse of CJI, or of a situation that may cause or contribute to the misuse of CJI, I will promptly report same to

I agree and commit that I will not allow, by action or inaction, the unescorted entry into any secure (protected) area by anyone who is not known to me to be authorized to enter such area.

I have read and understand the information above regarding the importance of protecting CJI, and have asked and received a satisfactory answer to any questions I had concerning the duties and restrictions imposed on me with respect to CJI.