Scoreboards and installation services - bid #27-0132
Closed State & local contract opportunity
- Solicitation number
- 27-0132
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- 80166 Signs, Electronic Display (Marquee, Etc.)
- 80186 Signs, Miscellaneous (Not Otherwise Classified)
- 80563 Scoreboards, Sports
- 93674 Signs, Message Centers, Scoreboards, Etc. (Including Sign Making Equipment), Maintenance And Repair (See 968-81 For Traffic Sign Maintenance)
- 98573 Signs, Message Boards And Centers, Etc., Rental Or Lease
- UNSPSC codes
- Points of contact
-
- Veronica Duffy veronica.duffy@sarasotacountyschools.net
- Connie Troyer connie.troyer@sarasotacountyschools.net (941) 486-2183
- Samantha Clark samantha.clark@sarasotacountyschools.net (941) 486-2183
Updated .
About this opportunity
The School Board of Sarasota County, Florida issued Invitation to Bid #27-0132 for scoreboards and installation services with a deadline of June 10, 2026 at 1:00 p.m. EST; on July 21, 2026, the School Board rejected all four bids received as non-responsive and indicated plans to reissue the solicitation.
The scope covers five distinct scoreboard configurations (two outdoor baseball/softball models at 20 ft. × 6 ft. and 26 ft. × 9 ft.; one outdoor football model at 26 ft. × 10 ft.; one outdoor soccer/lacrosse model at 16 ft. × 5 ft.; and one indoor basketball/volleyball/wrestling model at 9 ft. × 5 ft.) with aluminum cabinets, LED displays in amber or red, and wireless control consoles. All scoreboards must meet ASCE-7 hurricane wind standards (160 mph, 3-second gust) and applicable building codes. The contract includes firm, fixed pricing for scoreboard purchase, delivery F.O.B. destination within Sarasota County, installation labor (supervision, materials, equipment, tools, fuel, trip charges, mileage, and vehicle costs), comprehensive training, removal and disposal of existing scoreboards, engineered drawings for permit approval, and warranty coverage (five years on scoreboard components, two years on installation labor). For non-warranty repairs and maintenance, contractors may charge cost-plus pricing with a maximum 10 percent markup on parts, materials, and subcontracted services, subject to written approval; markup is waived during declared disasters. Standard work-hour billing (Monday–Friday, 7:00 a.m. to 5:00 p.m.) and non-standard-hour billing rates apply.
The resulting contract runs one year from School Board approval with options to renew for two additional one-year periods by mutual consent. Bidders must submit manufacturer specifications, three commercial references demonstrating comparable experience within the preceding 36 months, and proof of at least three years in business. Contractors must obtain $1,000,000 commercial general liability insurance, comply with Jessica Lunsford Act background screening, E-Verify, and federal debarment certification. The School Board reserves the right to award to multiple vendors and make purchases through Florida State contracts or other public entity agreements. No minimum purchase volume is guaranteed.
Four vendors—Daktronics, Inc., All Electro-Mech Scoreboard Co., i2 Visual Inc., and Monarch Sign Factory—submitted bids. All were rejected for failure to meet technical specifications or omit required specification sheets. The solicitation will be reissued.
Opportunity text
It is the intent of the School Board of Sarasota County, Florida to establish a contract with the successful bidder who shall guarantee firm, fixed prices for the purchase of complete scoreboards (including training), all labor (including supervision, materials, equipment, tools, fuel costs, trip charges, mileage, vehicle charges, and travel times), and subcontracted services, when needed, for above and beyond the initial scoreboard installation and warranty. The specifications establish the minimum requirements for providing and installing scoreboards as described herein, to be used district wide by the School Board of Sarasota County, Florida and purchased on an as needed basis.
Files
| File | Type | Posted |
|---|---|---|
| Scoreboards_ITEM.pdf | ||
| Scoreboards_REC.pdf | ||
| A._Certification_Page.pdf | ||
| Scoreboards270132_BF.xlsx | XLSX spreadsheet | |
| Scoreboards270132_BID_RESPONSE_2.pdf | ||
| Scoreboards270132_BID_RESPONSE.pdf | ||
| Scoreboards270132_ITB.pdf |
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