School Bus Stop-Arm Camera System

The Cherokee County School District (CCSD) is soliciting proposals for a comprehensive school bus stop-arm camera system through RFP SBCS-2026, seeking a turn-key solution for detecting and processing stop-arm violations across approximately 500 district buses. The proposed system must include an automated camera installation on all school buses capable of detecting, recording, and processing stop-arm violators, with a complete violation processing system for citation issuance and adjudication. Proposers must submit responses through the CCSD Euna Procurement portal by October 7, 2025, at 9:00 a.m., with an anticipated contract period from February 1, 2026, through January 31, 2031. The district will evaluate proposals based on a points system: 45 points for qualifications and experience, 25 points for service and support, 20 points for percentage of revenue shared, and 10 points for references. A presentation round is scheduled for October 31, 2025, where selected proposers will meet with the RFP committee to discuss their proposals in detail.

The procurement opportunity has specific compliance requirements, including Georgia Security and Immigration Compliance Act adherence, non-collusion certification, and mandatory debarment and suspension verifications. Vendors must complete multiple forms demonstrating eligibility, including sub-contractor documentation, business references, and immigration compliance affidavits. The proposed solution is uniquely structured to be entirely funded through violator citations, with no direct cost to CCSD, Cherokee County Government, or the Clerk of State Court. The compensation structure will involve a negotiated percentage of paid citations, and the selected vendor will be responsible for all system aspects, including camera installation, data transmission, violation processing, citation issuance, and payment collection. While no specific budget range is explicitly stated, the system must provide real-time data transmission, high-resolution imagery, GPS tracking, and comprehensive reporting capabilities to support effective school bus stop-arm violation enforcement.