Sacramento State Prison

The State of California Department of Rehabilitation is issuing an informal competitive solicitation (RFQ #03-0863E) for Sacramento State Prison to procure eight vending machines: four frozen vending machines (specifically Alpine USI 3000 Combi units) and four cold food vending machines (either USI Evoke Elevator or Vendo Sanden UM8 G-Snack models). Bidders must be manufacturers or factory-authorized suppliers with technical expertise, finished product inventory, and repair capabilities, and all goods must be newly manufactured with no substitutions permitted without written consent. The winning bidder must deliver, install, and operationalize all equipment within 35 calendar days of order receipt at the facility located at 300 Prison Road, Represa, California 94671, and must remove and dispose of eight existing vending machines via trade-in or certified recycling with required documentation. The comprehensive quote must include separately itemized freight charges on a FOB Destination basis, setup and programming costs, installation and labor charges with hourly rates, and a two-year limited manufacturer warranty plus an additional 90 days of free parts and labor from installation covering setup, programming, staff training, and all repairs. Award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, with quotes due by April 24, 2026, at 2:00 p.m., and questions must be submitted no later than three business days prior to the due date. All machines must meet Federal, State, and local regulations including ADA compliance, California Appliance Efficiency Regulations, EPA Energy Star Version 3.0 certifications, and ANSI/NSF standards, and contractor personnel must pass background checks and obtain security clearance from the California Department of Corrections and Rehabilitation.

The solicitation includes small business preference and Disabled Veteran Business Enterprise (DVBE) advertising requirements applicable to administrative purchases; however, the DVBE incentive has been waived for this specific procurement. Bidders must submit multiple compliance documents including the Bidder Declaration Form (GSPD-05-105) identifying any California certifications such as Microbusiness, Small Business, or DVBE designations, the California Payee Data Record (STD 204), seller's permit certification, post-consumer recycled content certification, Darfur Contracting Act certification, and federal debarment certification. Additionally, bidders must certify that neither they nor their principals are debarred, suspended, ineligible, or voluntarily excluded from federal participation, and their names cannot appear on California's top 500 tax delinquency lists or Russia sanctions lists. Optional Target Area Contract Preference Act (TACPA) consideration is available for California-based companies in qualified zones. No specific budget allocation or award value is identified in the solicitation documents, and no incumbent vendors or current contractors are listed. Personnel working at the correctional facility must comply with strict security protocols, including clothing restrictions, gate clearance obtained a minimum of ten working days in advance through CLETS background checks, tobacco-free environment compliance, and adherence to the CDCR Prison Rape Elimination Policy with zero tolerance for sexual misconduct.