Attachment__3_-_Delivery_Installation_Instructions.docx
DOCX document 35 KB Posted
- Attached to
- Sacramento State Prison
- Solicitation number
- 03-0863E
- Issued by
- California
About this file
This is a delivery and installation requirements document for Sacramento State Prison, an informal competitive solicitation issued by the State of California for vending machine equipment. The project involves the delivery and installation of eight vending machines: four frozen vending machines and four cold food vending machines at Sacramento State Prison, located at 300 Prison Road, Represa, California 94671. The solicitation requires contractors to coordinate delivery at least two weeks in advance with the BEP Vendor and BEC, and all equipment must be delivered, installed, and fully operational within 35 calendar days after receipt of order. Installers must pass a background check administered by the California Department of Corrections and Rehabilitation (CDCR), and all personnel require security clearance to access restricted areas of the facility. The scope of work includes removing and disposing of eight existing vending machines, setting up and leveling all new units, testing for proper functionality, and training facility staff on operational features and preventative maintenance procedures.
The contractor's responsibilities encompass providing all necessary components for complete delivery, setup, and programming of machines, including removal of crating and packaging materials disposed off-site. The bid must include either a trade-in value offer for existing equipment or a declaration to move equipment to an approved recycler, with barcodes and recycling receipts required for payment processing. All goods must be newly manufactured, and no substitutions are permitted without advance written consent from the buyer. Invoices must include complete unit descriptions with delivery location numbers, brand, model, serial numbers, and warranty information on parts and labor. A truck with liftgate is required for delivery. Failure to meet the 35-day delivery deadline may result in contract termination for default. The contractor must notify the department within ten days if delivery terms cannot be met.
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| DR815_Request_for_Quote.pdf | ||
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Text version
Sacramento State Prison Location 03-0863 Informal Competitive
ATTACHMENT #3 DELIVERY / INSTALLATION REQUIREMENTS
Location:
Sacramento State Prison 300 Prison Rd, Represa, CA. 94671
Vendor Instructions:
· Truck w/ liftgate required.
· Must contact BEP Vendor and BEC to coordinate to obtain access to restricted areas, arrange delivery and installation.
· Installers must be able to pass background check administered by CDCR.
· Contact vendor or BEC as soon as possible for assistance regarding submitting clearance forms to appropriate officials and obtaining access to the facility.
· Remove all crating and packaging materials, dispose off-site.
· No substitutes without a written consultation.
· Please include in your bid the potential to remove old vending machines, 8 must be disposed.
· Vendors have the option to provide an offer for trade-in value or declaration to move existing equipment to an approved recycler.
· Bar code and recycling receipt must be submitted with the invoice to be paid.
· For new machines must set up, level, test for function for all 8 new machines.
· Larger vending machines may need to be partially disassembled to accommodate being removed and/or delivered within the visiting rooms.
· Invoices will be signed upon completion of all PO requirements.
· To expedite payment, invoices must include a complete description of each unit, including delivery location number and address, brand, model, serial number, warranty on parts and labor.
Scheduling:
MUST BE COORDINATED 2 WEEKS IN ADVANCE. Must contact BEP Vendor and BEC to coordinate delivery date and time, verify machine placement, configurations, and security / clearance requirements.
Delivery And Installation Requirements:
Equipment to be delivered, set-in-place, installed as per manufacturer’s instructions, remove existing unit(s) and all packing material. Installation must include testing to ensure proper working condition and training of operational features, including suggested operating procedures for coin mechanisms and bill validators, as well as preventative maintenance of vending units (proper cleaning of machine(s), air filters, inlet screens, etc.). It is imperative Supplier provide all necessary components required to complete delivery, set-up, and programming of new machine(s).
NOTE: Vending machines to be set in place, side by side, and banded together at time of installation.
Delivery Terms:
Delivery terms, as specified in paragraph 15 of the General Terms and Conditions, indicates Contractor’s responsibility for the furnishing of equipment and completed installation within 5 weeks (35 calendar days) After Receipt of Order (ARO). Upon the 35th day, equipment specified in this order is to be in place and fully operational. Contractor shall strictly adhere to the delivery terms and schedule as specified in this solicitation. Failure to comply with the delivery requirements may be considered a breach of contract under paragraph 24, entitled “Termination for Default” and paragraph 26, entitled “Rights and Remedies of the State for Default”, resulting in contract termination.
NOTE: In the event delivery terms cannot be met as specified, the awarded Contractor is responsible for notifying BEP within 10 days of receiving this order.
Existing Equipment:
Bid must include an offer for trade-in value OR declaration to move existing equipment to recycler. Prior to equipment transfer, the barcodes, as noted below, must be removed, and returned to the department at the time of invoicing, with a recycling receipt (if applicable). Payment will be delayed if barcodes are not received with invoice. Supplier shall NOT accept any substituted machines or barcodes for removal from premises.
Substitutions, Inspection, Acceptance, and Rejection:
As noted in paragraphs 16, and 17 of the General Terms and Conditions, substitution of goods may not be tendered without advance written consent of the Buyer. All goods may be subject to inspection by the State or its authorized representatives, therefore subject to rejection.
Newly Manufactured Goods:
All Goods furnished under this contract shall be newly manufactured Goods; used or reconditioned Goods are prohibited.
Attachment #3 – Sacramento State Prison Page 1 of 3
File details come from the government source that posted it. Updated .