Ryan White Part B

San Bernardino County Department of Public Health is conducting a Request for Proposal (RFP No. DPHE26-ASP-6177) for Ryan White Part B HIV/AIDS services across three county service areas: West, East, and Desert regions. The procurement seeks qualified non-profit organizations to provide seven specific service categories: Outreach, Emergency Financial Assistance, Food Services, Non-medical Case Management, Housing Services, Medical Transportation Services, and Medical Nutrition Therapy. Proposers must be non-profit agencies with appropriate state licenses, demonstrated administrative and fiscal capabilities, and no record of unsatisfactory performance. The RFP requires electronic proposal submission through the County's ePro system by January 16, 2026, at 4:00 p.m., with questions due by January 2, 2026. Evaluation criteria will assess qualifications and experience (25%), financial review (10%), technical review (30%), cost (30%), and references (5%). The contract period spans three years from April 1, 2026, to March 31, 2029, with potential two-year extension contingent on funding and performance. Proposers must be prepared to utilize the HIV Care Connect (HCC) management information system and comply with cultural and linguistic competency standards.

The RFP is restricted to non-profit organizations that can demonstrate competency in HIV/AIDS service delivery, with administrative costs limited to 10% of the total award by service category. Current contractors must reapply through this RFP to continue providing services beyond March 31, 2026. The county estimates a budget not exceeding $500,000 annually, with actual awards determined by proposal quality and available funding from the Health Resources and Services Administration (HRSA) and Inland Empire HIV Planning Council allocations. All contractors must implement a "payer of last resort" methodology and maintain comprehensive client eligibility documentation. Funding is contingent on federal grant allocations, and the County Board of Supervisors retains final contract approval authority. Subrecipients will be subject to annual program monitoring visits and must comply with requirements established by HRSA, California Department of Public Health Office of AIDS, and the Inland Empire HIV Planning Council Standards of Care. Non-compliance may result in payment delays, contract termination, or fund recovery.