ATT- Attachement E - Budget Proposal - Program Budget Template.xlsx

This document is a budget proposal template and training outline for the Ryan White Part B HIV/AIDS Program in California. The file provides comprehensive guidance on budget development, cost allocation, and billing procedures for organizations seeking funding under this program. It includes detailed instructions on categorizing costs as direct costs, administrative costs, and quality management (CQM) costs, along with allowable expenses such as personnel, fringe benefits, travel, equipment, supplies, contractual services, and facility-related costs. The template demonstrates cost allocation across multiple funding streams and service categories, with emphasis on maintaining compliance with the 10% administrative cost cap and proper documentation of budget narratives justifying each line item.

The sample budget example provided illustrates a one-year budget period (March 1, 2023 through February 29, 2024) totaling $262,687.50 in program costs, with an 87% direct cost allocation, 8% administrative costs, and 5% CQM costs. Personnel costs represent the largest expense category at $203,287.50 (including fringe benefits at 17%), followed by facility-related costs of $17,500, contractual services of $5,200, and supplies of $8,950. The document references Policy Clarification Notices (PCNs 15-01, 16-02, and 21-02) and 45 CFR Part 75 regulations governing cost allocation and eligible uses of funds, including allowable client billing for incentives, transportation, and food. The template emphasizes categorical billing requirements, the need for supporting documentation, and the prohibition on cost duplication across multiple funding sources.