RR26-34 - Weather Station Maintenance Services

The State of Utah Division of Purchasing, conducting procurement on behalf of the Utah Army National Guard, is requesting bids on weather station maintenance services under IFB RR26-34, with bids due June 30, 2026.

The scope covers maintenance and factory-certified calibration of two remote automated weather stations located at Camp Williams. The contract term is five years, with vendor pricing guaranteed for one year. Award will go to the lowest cost responsive and responsible bidder; no set-asides or preference programs apply.

Offerors must submit an annual total bid price on the provided price sheet that includes all labor, equipment, parts, materials, travel, and fuel for scheduled maintenance and calibration services. Failure to complete all required price-sheet fields or alteration of the sheet's formulas will result in bid disqualification. The evaluated line item is the annual maintenance and calibration cost. Offerors must also provide a blended hourly rate for on-call services with separate rates for standard hours (6:00 A.M. to 6:00 P.M., Monday–Friday), overtime hours (exceeding 40 hours per week), and premium hours (6:00 P.M. to 6:00 A.M. weekdays and all-day weekends and holidays), along with a minimum discount percentage off parts for on-call and overtime services. These hourly rates and parts discounts will not be used in bid evaluation but will be incorporated into the contract if awarded.

Contractors must maintain commercial general liability insurance of at least one million dollars per occurrence and three million dollars aggregate, comply with E-Verify employment eligibility verification, and comply with all applicable federal and state employment laws. All vendor terms and conditions attached to bids will be deemed null and void; bids containing exceptions or additions to standard terms will be rejected. Questions must be submitted through the U3P online portal during the designated Q&A period. All bids must be submitted before the June 30 closing time; incomplete or late submissions will be deemed non-responsive.