Routine and Emergency Carcass Removal

The Michigan Department of Transportation (MDOT) is procuring large carcass removal and disposal services for the Metro Region, specifically for Oakland and Macomb counties, through a Request for Proposal issued on May 21, 2020. The procurement encompasses weekly routine patrols, emergency mobilization services, and carcass removal and disposal operations on designated highway corridors totaling 157 miles in Macomb County and 304 miles in Oakland County, including Interstate 94, Interstate 696, Michigan State Route 59, and Michigan State Route 53. Services required include weekly scheduled patrols (52 patrols annually per route), carcass removal and disposal for large animals weighing more than 35 pounds (estimated 100 units annually in Macomb and 400 units annually in Oakland), emergency mobilization responses to be completed within two hours, and proper disposal at licensed Class II landfills. The contract period runs five years from June 30, 2020, through June 29, 2025, with two optional one-year renewal periods available. Bidders must submit pricing for regular patrols, optional patrols, carcass removal and disposal, emergency mobilization, and fuel surcharges, along with a complete equipment list detailing all vehicles and equipment to be utilized. All services must be performed during daylight hours unless written approval is obtained from the MDOT Program Manager. The mandatory pre-proposal meeting was held May 14, 2020, at 10:30 a.m. via Microsoft Teams; bidder questions were due May 19, 2020, at 3:00 p.m. Eastern Time; and proposals must be submitted electronically through www.michigan.gov/SIGMAVSS no later than May 29, 2020, at 3:00 p.m. Eastern Time. The State evaluation will prioritize responsive and responsible bidders offering the lowest bid while meeting RFP specifications, and will consider qualified disabled veteran/service-disabled veteran-owned business (QDV/SDVOB) status, prior performance, economic impact to Michigan, and total cost of ownership.

The RFP encourages responses from qualified disabled veteran-owned and service-disabled veteran-owned businesses, with QDV/SDVOB status being a consideration factor in the State's evaluation process. No incumbent vendors or current contractors are identified in the procurement documents. Contractors must comply with Michigan's Freedom of Information Act and submit a Confidential Treatment Form if claiming trade secrets or proprietary information. The contractor must utilize ArcGIS Online (AGO) software, provided at no cost by MDOT, to track carcass locations, document activity, and manage work orders; the contractor is responsible for obtaining mobile devices and cellular connections necessary to access the system. All contractors must maintain comprehensive insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per accident, Workers' Compensation, and Employers Liability of $500,000, with the State named as additional insured. Contracts valued at $250,000 or greater require State Administrative Board approval; while no specific budget range is provided in the solicitation documents, the estimated annual quantities (100 carcass removals for Macomb and 400 for Oakland, plus weekly patrols across 461 combined miles) suggest a contract value potentially exceeding this threshold. Invoicing will be submitted monthly and itemized by delivery order numbers, landfill manifests, mileage documentation, and fuel reports, with payment made by Electronic Funds Transfer on a net 45-day basis following invoice certification by the MDOT Contract Compliance Inspector.