Rock Creek Electric Fish Pump

The Oregon Department of Fish and Wildlife is conducting an intermediate procurement through the OregonBuys platform (Solicitation Number S-63500-00016653) for a complete electric fish pump system at Rock Creek Hatchery located in Douglas County and Jacksonville City, Oregon. The procurement seeks one Aqua-Life BioStream Model BP80 pump system with all associated components, including inlet and discharge fittings, stainless steel clamps, rubber gaskets, suction hoses, a speed display remote control, a 100-foot power cord, a suction tube assembly, two 25-foot sections of clear spiral suction hose with fittings and hardware, and crating and packaging materials. The primary objective is to replace the existing hydraulic and diesel-powered pump system to reduce environmental contamination risks, eliminate forklift-assisted equipment placement requirements, and improve operational safety and efficiency. All equipment must be new, fully functional, and delivered in good working condition free from defects, accompanied by manufacturer documentation including operation and maintenance manuals and warranty information. Bidders must be registered in OregonBuys to have their bids considered, submit the mandatory RFQ Bid Proposal Form with complete business information, Federal ID numbers, and COBID certification numbers if applicable, and may propose alternate products that meet or exceed specified requirements at the Agency's sole discretion. The bid submission deadline is April 23, 2026 at 12:00 p.m., with questions due three business days prior to bid close; all deliverables must be completed no later than May 29, 2026, and bidders are responsible for proposing delivery schedules meeting or exceeding this deadline. All pricing must remain firm for thirty days following bid submission, and final payment will be issued as a one-time payment upon completion of delivery, receipt of valid invoice, and written acceptance from ODFW in accordance with State of Oregon Net 30 payment terms.

The solicitation documents do not identify any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors. The procurement documents do not specify whether COBID (Certification of Business Including Diversity) certifications are required or preferred; however, the mandatory bid form requests COBID numbers if applicable, suggesting that certified minority, women, and emerging small business enterprises may be advantaged in the evaluation process. No current contractors or existing infrastructure integration requirements are identified in the available documentation. There is no explicit budget range or award value listed in the solicitation materials; however, the procurement is structured as a one-time purchase order for a single piece of specialized equipment with associated freight and delivery costs. Interested vendors should note that the Agency reserves the right to determine product equivalency for alternate proposals and will conduct a formal acceptance review upon delivery to verify that all equipment is complete, matches specifications, is free from damage or defects, and is operational and ready for use, with any deficiencies requiring correction, replacement, or repair at no additional cost to ODFW.