Road Spray Patcher, Trailer Mounted

The State of Michigan Department of Transportation issued Request for Proposal No. 180000001125 on February 15, 2018, seeking pricing for asphalt patching and sealing equipment and associated training services from authorized manufacturer distributors capable of serving the entire state. The procurement encompasses three primary equipment categories: Roadway Spray Injection Patch Trailers (reference model: Dura Patcher P2), Spray Crack Sealer Trailers (reference model: Crafco Model 47600SC100 E-Z Series II), and Roadway Asphalt Recycler Trailers (reference model: KM International Model KM T-2), with bidders permitted to offer purchase, rental/lease, or both options. All equipment must be new, latest-model units delivered fully assembled and compliant with ANSI, OSHA, MIOSHA, and AASHTO standards, with specific technical specifications including pressure vessels, heating systems, boom delivery mechanisms, air compressors, and trailer-mounted configurations rated for highway use with electric brakes, LED lighting, and Dupont paint finishes. Pricing is required across all 13 Michigan prosperity regions, with comprehensive cost evaluations including purchase unit prices, delivery charges, and 13 hours of training, or alternatively, daily, weekly, and monthly rental rates across multiple regions with associated delivery and pickup costs. Mandatory minimum requirements include demonstration of manufacturer authorization as a distributor with published catalog pricing available via website or electronic/printed price pages, with technical evaluation weighted across four categories: warranties, service levels, delivery, and training (20 points); general requirements (15 points); company information and experience (25 points); and resources and capacity to serve the entire state including sales locations, service locations, Michigan staffing, rental capabilities, and delivery capacity (40 points), for a total of 100 points. Only proposals achieving 80 or more technical evaluation points will have pricing evaluated for award consideration. A pre-proposal conference call was scheduled for February 21, 2018, at 10:00 a.m. Eastern, with vendor questions due by March 28, 2018, at 3:00 p.m. Eastern (answers posted by March 5, 2018), and proposals due March 15, 2018, at 3:00 p.m. Eastern, submitted electronically through www.michigan.gov/SIGMAVSS, with the anticipated contract commencement date of April 24, 2018.

No specific set-aside designations for disadvantaged enterprises are mentioned in the solicitation documents; however, the State reserves the right to consider qualified disabled veteran status as a factor in award determinations beyond lowest price. The RFP indicates that award will be made to the responsive and responsible bidder offering best value, with consideration given to total cost of ownership, prior performance with the State, and overall economic impact to Michigan. Bidders must be licensed distributors or manufacturers and are required to maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence), Umbrella or Excess Liability ($5,000,000), Automobile Liability ($1,000,000), and Workers' Compensation, with the State named as an additional insured. The contract terms specify a four-year initial contract period commencing May 15, 2018, and expiring May 14, 2022, with provisions for renewal for up to two additional one-year periods at the State's sole discretion. All undisputed invoices are payable within 45 days, with a two percent administrative fee applied quarterly to all payments, including transactions with MiDEAL members. Contracts exceeding $500,000 require State Administrative Board approval, though specific award values or total budget ranges are not disclosed in the available solicitation documents.