Road Materials, Flexible Base

Collin County is seeking sealed bids for an annual price agreement to procure Flexible Base road material through Invitation for Bid #2025-292, scheduled for bid submission by October 16, 2025, at 2:00 pm. The procurement targets Flexible Base (Grade 1, Type A) road materials that must meet Texas Department of Transportation (TxDOT) 2014 Standard Specifications, specifically requiring materials that pass a magnesium soundness value test in accordance with Tex-411-A, with crushed concrete explicitly excluded. The contract will be an as-needed materials procurement, with bidders required to demonstrate capability of delivering a minimum of 750 tons per day when requested. Evaluation criteria will consider both delivery and pickup prices across eight different geographical zones, with pricing calculated using pickup price plus roundtrip mileage between the McKinney Stockpile and the bidder's plant site. The contract term is one year, with potential options to renew for two additional one-year terms, contingent on mutual approval.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide comprehensive insurance coverage, including Commercial General Liability, Workers Compensation, and Commercial Automobile Liability with specified coverage limits. The estimated annual contract value is $2,500,000, though actual usage may vary significantly based on county infrastructure needs. Potential vendors must complete and submit several mandatory documents, including a W-9 form, Conflict of Interest Questionnaire, and potentially a Recycled Material Content Questionnaire. The procurement process requires vendors to disclose potential conflicts of interest and comply with local government ethical standards. Bidders will need to demonstrate technical capability to meet material specifications, provide competitive pricing across multiple delivery zones, and maintain the operational capacity to support Collin County's road maintenance infrastructure.