Road Maintenance Salt, Bulk

The City of Newark, New Jersey is soliciting bids for Road Maintenance Salt, Bulk (Contract 2025-103) through its e-Procurement Portal (ProcureNow system). The procurement seeks sodium chloride (rock salt) for snow and ice control purposes, with material specifications requiring compliance with ASTM Designation D-632-72, Type 1, Grade 1 standards, containing a minimum 75% sodium chloride content with specific particle size distribution and non-staining, high-visibility blue-colored dye. Deliveries must be made to three City storage facilities (93-107 Frelinghuysen Avenue, 51-61 Verona Avenue, and 258 South 12th Street) during normal weekday business hours (8:30 a.m. to 4:30 p.m.), with a required delivery timeframe of 2-5 days from order placement, though bidders must maintain capability for after-hours and weekend delivery during severe weather conditions. The City anticipates minimum order sizes of 1,000 tons per delivery, though no guaranteed minimum or maximum quantities are specified. All pricing must be quoted on a per-ton basis on an FOB Destination basis and must be firm for the contract term, with all costs including labor, transportation, materials, supplies, shipping, and handling included in the bid price. The deadline for bid-related questions is November 26, 2025 at 12:00 p.m., and electronic bid submissions are due by December 2, 2025 at 10:15 a.m.; no pre-bid conference will be held. Material not meeting specifications must be replaced within five calendar days at no additional cost to the City, and the City reserves the right to reject any and all bids, award to multiple vendors, increase or decrease contract quantities, and inspect bidder facilities to verify adequate stock maintenance.

Bidders must submit extensive compliance documentation including a New Jersey Business Registration Certificate (prior to award), completed W-9 forms, affirmative action documentation, non-collusion affidavits, hold harmless agreements, Statement of Ownership Disclosure, proof of business registration, Federal Non-Debarment Certification forms, certifications regarding Iran investment activities (in compliance with Public Law 2012, c. 25), and certifications of non-involvement in prohibited activities in Russia or Belarus under N.J.S.A. 52:32-60.1. The solicitation documents do not specify any explicit set-aside designations for disadvantaged business enterprises, and no incumbent vendors are identified in the procurement materials. The City of Newark is exempt from state and local sales and use taxes. No specific award values or budget ranges are disclosed in the solicitation materials; pricing will be determined by competitive bid evaluation. Prospective bidders must note that the City's electronic procurement portal will not accept submissions once the deadline has passed, and all bidders are strongly cautioned against waiting until the last minute to submit their electronic bids through the system.