Penn Hills 2027 Salt Supplier Contract

The Municipality of Penn Hills, Pennsylvania, is soliciting sealed bids for furnishing and delivery of rock salt (sodium chloride) under the 2027 Penn Hills Salt Supplier Contract, with a mandatory pre-bid meeting on November 24, 2026 and proposals due December 10, 2026. Attendance at the pre-bid meeting is required for bid eligibility. The meeting takes place at 10:30 a.m. at 102 Duff Road, Penn Hills, PA 15235.

Bidders must submit unit prices per ton for both furnishing and delivery, based on bulk line items of 6,500 tons each. Proposals must be submitted electronically through PennBid by 10:30 a.m. prevailing time on December 10, 2026, when bids are opened and displayed publicly. Solicitation documents are available at no cost on PennBid.

The contract runs from its effective date through December 31, 2027. The Municipality commits to purchasing a minimum of 65 percent of its estimated annual tonnage from the selected supplier at the bid price and up to 140 percent of estimated tonnage exclusively from that supplier. A fuel price adjustment is permitted under the detailed specifications, but material price adjustments are not permitted. Payment is due within 30 calendar days of invoice receipt.

The Municipality will award to the lowest qualified, responsible, and responsive bidder and reserves the right to reject any or all bids, change quantities, or award to multiple suppliers. Bidders must post a 10 percent bid bond or certified check. The successful bidder must execute the agreement within 10 days of award notification and provide performance and payment bonds and certificates of insurance. Required coverage includes workers' compensation, commercial general liability of $2,000,000, and business auto liability of $1,000,000, with the Municipality as additional insured. Failure to meet quality standards may result in engineering fees for repeated testing and site visits being deducted from payment applications.