RFQ2024-09 Organizational Health Equity Assessment

Clackamas County Public Health Division is conducting a Request for Quotes (RFQ2024-09) for an Organizational Health Equity Assessment to be completed by February 29, 2024, at 2:00 PM PST. The procurement seeks consulting services to perform a comprehensive health equity assessment using the nationally recognized BARHII toolkit, targeting both the county's 91 internal staff members and external partners. Key project tasks include establishing a multi-disciplinary workgroup, conducting staff and partner surveys, facilitating focus groups, performing management interviews, and reviewing internal documents. The assessment aims to establish a baseline measurement of the county's health equity capacity, skills, and improvement areas, with the ultimate goal of producing a report containing key findings and recommended action steps for their Health Equity Implementation Plan. Evaluation criteria will focus on firm experience, staff qualifications, proposed pricing, references, and the overall project completion proposal. Vendors must submit quotes detailing their firm's experience, staff credentials, a not-to-exceed price, and a proposed project timeline.

The RFQ does not explicitly indicate specific set-aside designations or restrictions on respondent organizations. The contract, which was ultimately awarded to ReadySet Solutions Co., has a total estimated budget of $100,000 and will run from the date of execution through December 31, 2024 (though an addendum later extended the contract term to June 30, 2025). The county has existing survey platform subscriptions with SurveyMonkey and Qualtrics that the selected contractor may utilize. While monetary incentives are limited for internal staff participation, the county allows potential incentive payments for external partners, which should be incorporated into the project budget. The procurement is specifically scoped for Clackamas County Public Health Division and the city of Oregon City, with Clackamas County reserving the right to reject any and all quotes submitted in response to the RFQ.