RFQ_EIS 4004(C) Informal Competitive_10847002_Body Scanners

The California Department of Corrections and Rehabilitation is requesting quotations for a whole-body security scanning system for the California Institution for Women under RFQ EIS 4004(C), with quotes due June 18, 2026 and award anticipated June 26, 2026. A 5% preference applies to California certified small businesses, and a separate 5% preference applies to non-small businesses claiming 25% small business subcontractor participation; a Disabled Veteran Business Enterprise incentive of 1% to 5% applies based on confirmed DVBE participation levels.

The scope includes two full-body x-ray scanner units with mandatory compliance to California Code of Regulations Title 15 §3287 and ANSI/HPS N43.17-2009 radiation safety standards. Scanners must achieve scan completion in under five seconds at 0.25 microsieverts dose level, with dose range capability from 0.25 to 8.0 microsieverts per scan; dimensions not exceeding 40" × 80" × 95"; and start-up time under three minutes with 24/7 operational capability. The vendor must provide comprehensive management software with subject profile management, annual radiation exposure tracking, and user role-based access control; onsite operator and trainer training for at least two days; installation, calibration, radiation surveys, and help desk support seven days per week from 6:00 AM to 6:00 PM; extended warranty covering all parts, repair labor, travel, and preventive maintenance throughout the five-year performance period; and ongoing software maintenance and security patches compatible with Windows Server and Microsoft SQL Server.

The contract runs from June 26, 2026, through June 25, 2031. Award will be made on an all-or-none basis to the lowest responsive and responsible bidder. All equipment must be new and latest model in current production; pricing must be all-inclusive with freight prepaid; and F.O.B. terms are Destination with contractor responsibility until final acceptance. Delivery is required within 30 calendar days after order receipt. Maximum subcontracting is limited to 40% unless the bidder provides a letter of explanation. Questions are due June 10, 2026; CDCR responses to questions will be issued by June 12, 2026. Contact robin.ramirez@cdcr.ca.gov for questions.