RFQ for Floor Mat Services and Custodial Supplies at ODVA Salem Building

The Oregon Department of Veterans' Affairs (ODVA) has issued Request for Quotation (RFQ) #S-27400-00015996 for floor mat services and custodial supplies at its Salem building located at 700 Summer Street NE, Marion County. This intermediate procurement seeks weekly floor mat services covering six mats in varying sizes (3'x5', 4'x6', and 3'x10' configurations) in both water/dirt-absorbing and traffic mat types, with optional ODVA color logo customization. The custodial supplies component encompasses toilet paper, paper towels, hand soap, hand sanitizer, air freshener, touch-free dispensers, trash bags (55-gallon and 13-gallon sizes), wet mops, toilet seat covers, urinal screens, and chemical station supplies with associated refills. Vendors must provide detailed unit pricing, sheets per roll specifications, bag thickness, and labor costs for weekly refills and service visits. Site walk visits may be requested by February 26, 2026, with quotes due by 2:00 PM PST on March 12, 2026, and services commencing no later than March 26, 2026. Award will be made based on best value as determined by ODVA, and all pricing must remain firm for 90 days from submission.

The RFQ does not specify any set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organization types. Contractors must obtain comprehensive insurance coverage prior to performance, including Workers' Compensation (minimum $500,000 Employers' Liability), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit), with the State of Oregon and its officers named as Additional Insureds. Additional requirements include obtaining proper security clearance if work involves secure areas, protecting building finishes, providing Operations and Maintenance manuals and Safety Data Sheets, and coordinating with the ODVA Facilities Department. The RFQ does not identify any incumbent vendors or current contractors, nor does it disclose specific budget ranges or award values, allowing vendors to submit competitive quotes based on their proposed service offerings and pricing structures.