RFQ - appliance maintenance and repair services:

The Washington Convention and Sports Authority, operating as Events DC, a District of Columbia government agency, is soliciting bids through Request for Quotation 25-S-028 for Appliance Maintenance and Repair Services to support operations at multiple facilities including the Walter E. Washington Convention Center, Carnegie Library at Mt. Vernon Square, Robert F. Kennedy Memorial Stadium, the District of Columbia Armory, Gateway DC, the R.I.S.E. Demonstration Center, Nationals Park, and CareFirst Arena. The procurement seeks qualified contractors to provide on-an-as-needed basis routine maintenance and repair services for specific appliance categories: Unimac tumble dryers and washer extractors, Whirlpool refrigerators, and Panasonic and Hamilton Beach microwaves, with deliverables encompassing inspections, cleaning, lubrication, calibration, part replacement, and performance testing. Qualified contractors must demonstrate a minimum of five years of documented experience in appliance maintenance and repair, possess requisite technical skills, and provide three customer reference letters demonstrating satisfactory service records and client satisfaction. The contract will be awarded as a single firm-fixed labor hour agreement based on lowest price evaluated over the life of the contract, with bidders required to propose fully loaded hourly rates for all services including labor, materials, and commonly repairable parts on an FOB Destination basis. The RFQ was released on January 27, 2026, with technical questions due by 3:00 p.m. EST on February 5, 2026, and quotation responses due by 5:00 p.m. EST on February 10, 2026. The contract base term runs from the award date through September 30, 2026, with four optional one-year renewal periods available at Events DC's discretion. Evaluation criteria include firm-fixed labor rates, demonstrated experience and qualifications, and customer references, with bidders evaluated on price competitiveness over the full contract period.

Events DC offers up to twelve preference points under the District of Columbia's Certified Business Enterprise program for certifications including small business enterprise, resident-owned business, longtime resident business, local business enterprise, disadvantaged business enterprise, veteran-owned business enterprise, local manufacturing business enterprise, and equity impact enterprise status. For contracts exceeding $250,000, contractors must subcontract at least 35 percent of the total contract value to certified Small Business Enterprises or Certified Business Enterprises; for contracts exceeding $300,000, contractors must comply with First Source Employment requirements ensuring at least 51 percent of hired personnel are District of Columbia residents. All contractors must maintain specified insurance coverage including commercial general liability of $1,000,000 per occurrence, umbrella liability of $5,000,000, workers' compensation at statutory limits, and cyber liability insurance of $1,000,000 per claim, and must comply with all applicable federal, District, and state laws. Submission requirements include completion of the pricing quote form, W-9, tax certification affidavit, ACH authorization form, GSA/DC Supply Schedule contract if applicable, DSLBD certification letters if applicable, representations and certifications including an Equal Employment Opportunity Policy Statement, and three customer references. Events DC will process invoices within 30 days of receipt of proper invoices and is exempt from federal excise tax, District of Columbia sales and use taxes, and Maryland sales tax. No specific contract award value or budget range is identified in the solicitation documents.