RFQ 2025-39 Magazine Printing

Clackamas County is seeking a two-year contract for magazine printing services through Request for Quotes (RFQ) #2025-39, issued by the Public and Government Affairs (PGA) division. The procurement is for an annual resource guide targeting county residents, with an estimated publication volume of 180,000-190,000 copies typically distributed in May. The printing specifications require Forest Stewardship Council-certified paper, with publications ranging from 24-40 pages (typically 32 pages), utilizing full color printing and saddle-stitch binding. Minimum printer qualifications include three years of experience in printing and bulk mailing similar publications, ability to complete orders within three weeks of final proof, and providing three examples of previous similar work. The RFQ requires the selected printer to manage bulk mailing, maintain an updated county mailing list, and deliver publications to the post office. The solicitation was posted on April 8, 2025, with proposals due by April 23, 2025. Evaluation criteria will encompass firm experience, staff qualifications, pricing, references, and project completion approach, with the county reserving the right to explore a potential digital magazine platform option.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the provided documentation. The RFQ does not indicate an incumbent vendor or specify existing technological infrastructure requirements. Pricing proposals must include detailed costs for printing and mailing at different page counts, with a 3% inflation calculation anticipated for years two and three of the contract. The county expects a potential annual increase of 4,000 households in the mailing list. While a specific budget range was not disclosed, the scale of the project suggests a substantial printing and mailing contract, with approximately 180,000-190,000 publications annually. The contract appears designed to be flexible, allowing for potential page count variations between 24-40 pages and accommodating projected growth in county households. The county will utilize the printer's mailing permit and pay postage costs, indicating a collaborative approach to the publication and distribution process.