RFQ #2024-14 Volunteer and Donation Plan - Disaster Management

Clackamas County, Oregon, has issued Request for Quotes (RFQ) #2024-14 for a Volunteer and Donation Plan for Disaster Management, seeking a consultant to develop a comprehensive plan establishing volunteer and donation management responsibilities and procedures for the county and Oregon City. The project aims to assess current capabilities, interview community partners, and create best practices and templates for tracking and accounting of volunteers during disaster response and recovery. Key deliverables include a draft volunteer and donation management plan, implementation guidance memo, and a tabletop exercise to test the plan's effectiveness. The RFQ requires the selected consultant to review existing documents, develop templates, and create a scalable framework that can be used by cities and districts within Clackamas County. The project has a fixed timeline through June 2024, with proposals due by March 7, 2024. Respondents must demonstrate expertise in emergency management, volunteer coordination, and donation tracking. The county will evaluate submissions based on the consultant's approach, understanding of the project, qualifications, and proposed methodology for developing the comprehensive disaster management plan.

The RFQ does not specify any specific set-aside designations or restrictions on responding organizations. Thirteen vendors submitted proposals, including Remmel Consulting, which was ultimately awarded the contract. The project budget is estimated at $64,000, funded through federal homeland security program grants, with the county seeking competitive hourly rate proposals with a not-to-exceed total price. Automobile liability insurance is required for the selected contractor. The project will involve collaboration with various community partners and non-profit organizations, potentially utilizing incentives such as gas cards or stipends to facilitate participant engagement. The contract will require the selected consultant to provide a flexible and comprehensive approach to volunteer and donation management that can be adapted across different emergency scenarios in Clackamas County and Oregon City.