RFP730-24014 Mailing Production and Delivery Services
Closed State & local contract opportunity Posted
- Solicitation number
- RFP730-24014
- State
- Texas
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
Opportunity details come from txsmartbuy.com. Updated .
About this opportunity
The University of Houston System is seeking proposals for Mailing Production and Delivery Services through RFP730-24014. The University is procuring two types of mail services: Mailing Service, which includes materials, copy, and sorted data delivery to the mail house, as well as personalization, folding/cutting, matching/inserting, stamping/metering, and delivery to the USPS or other appropriate mail station within 5-7 days; and Design to Mail Service, which allows the vendor to create graphics, messages/themes, copy, printing, personalization, and data segmentation in addition to the mailing services. Respondents are encouraged to propose contractual arrangements offering the maximum benefit to the University in terms of services, total overall cost, and project management expertise. Proposals are due by December 22, 2023, at 11:00 AM CT, and the University will evaluate submissions based on criteria such as cost, experience, ability to fulfill current and predicted needs, and quality assurance measures.
The RFP covers mailing services for the University of Houston System, as well as Harris County and the City of Houston. Subcontracting is allowed, and respondents should describe any educational, state, and local government discounts, as well as any other applicable discounts that may be available to the University. The University may enter into a contract with the most advantageous respondent for an initial term of three years with two one-year renewal options. The estimated contract value or budget range is not provided in the RFP.
Opportunity text
The University invites you to submit a proposal for two types of mail services: Mailing Service and Design to Mail.
Mailing Service includes materials, copy and sorted data delivered to the mail house. Vendors are ready and able to personalize letters, reply devices, fold/cut and match/insert all pieces, stamp/meter, deliver to the US Post Office or other appropriate mail station within 5-7 days.
Design to Mail Services gives the vendor access to create graphics, messages/themes, copy, printing, personalization and data segmentation in addition to personalization of printed materials, fold/cut, match/insert, application of postage and delivery to appropriate mailing facilities.
All of the above requirements are to be included in the base fee for each service. Some projects listed have optional special services to be bid as project add-ons. Bid only the amount additional needed to cover the addition of that service to the project indicated.
Respondents are encouraged to propose contractual arrangements offering the maximum benefit to the University in terms of (1) services to the University, (2) total overall cost to the University, and (3) project management expertise. Proposers should describe all educational, state, and local government discounts, as well as any other applicable discounts that may be available to the University in a contract for Services.
RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS RFP CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND QUESTIONS AS DIRECTED.
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